Office Support Specialist

$25.05 - $30.05 per hour;

Compensation will be based on education, experience, skills relevant to the role and internal equity
* Work with the Director of Finance and Administrative Operations to build protocols, support training and track expense reports needed for the EM Leadership Team in Workday.
* Submit and reconcile expense reports for the Dean and Leadership Team.
* Support departmental purchases and invoices.
* Build and execute on-boarding protocols and training schedules for new staff using Workday and internal structures.
* Support the Director of Finance and Administrative Operations and EM Leadership Team with agendas, schedules, special letters and other written communication.
* Edit and review written communications, reports and presentations for the VP.
* Assist in the review of internal divisional and departmental policies and  procedures with the goal of increasing functionality and efficiencies.
* Recommend changes to improve efficiency, quality and effectiveness for  the office’s work in regards to internal daily operations.
* Review and support training on technology platform advancements in coordination with the Sr. Director of Technology, Systems, and Data  Analytics and other technical leads of each EM department.
* Resolve administrative problems and inquiries.
* Support events planning and initiatives and related tasks in an effort to  realize annual enrollment goals.
* Bachelor’s degree preferred and minimum of two years related work experience.
* Two years related work experience in a college environment is highly desirable.
* Understanding and appreciation for the Jesuit, Catholic mission, goals and values of the  University.
* Experience managing expenses.
* Demonstrated exceptional organizational skills and attention to detail.
* Demonstrated excellent written and interpersonal skills.
* Demonstrated ability to manage multiple tasks simultaneously under a high-paced environment.
* Ability to exercise sound judgment in a fast paced environment.
* MS Office and Google Suite proficiency required. Working knowledge of Workday, Slate  CRM, Zoom and Slack.
* Strong commitment to customer service, both internal and external to the department.
* Ability to handle and maintain confidential information.
* Self-motivated to perform tasks with minimal supervision.
* Creative problem solving.
* Sensitivity toward people of diverse social, cultural and ethnic backgrounds.
* Willing to work as part of a team and understand the importance of teamwork.
* Fluency in Spanish is highly desirable, written and oral.
* Demonstrated knowledge of Microsoft Office suite.
* Demonstrated knowledge of Google platform tools.
* Familiarity with Apple or Windows operating systems.
* Knowledge of content management systems (Workday) and databases preferred.
* Understanding of, and appreciation for, the principles of Jesuit education preferred.
* Strong organizational and problem-solving skills.
* Excellent written and verbal communication skills.
* Ability to maintain a high level of confidentiality.
* Ability to take initiative and work independently as well as function well in a team environment.
* Ability to handle detailed information with a high degree of accuracy.
* Ability to prioritize, multitask, meet deadlines, and handle stressful situations with tact and sensitivity.
* Demonstrated ability to work cooperatively with others and maintain relationships with internal and external clients. Must demonstrate high energy, flexibility and a willingness to work as a team player in an organizational environment.

Santa Clara University offers a comprehensive benefits package for
*** benefit eligible employees
*** with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families. Visit our   for more information.
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