Administrative Manager & Sales Operations; Santa Clara, CA

Position: Administrative Manager & Sales Operations (Santa Clara, CA)
Innoviz Technologies is a global leader in LiDAR technology. Beyond automotive, Innoviz provides off-the-shelf LiDAR solutions for defense and homeland security, intelligent traffic management, mobility, robotics, and aerial applications.

We are seeking a highly organized individual with the ability to operate independently, act as our US sales & support operations specialist (85%) and office administrator (15%). This position is key to ensuring that our sales processes operate smoothly between our HQ in Israel and our customers in North America.

You would closely support day-to-day operations behind ongoing customer activities driven by the US sales and field engineering teams. In parallel, our international operations, shipping, marketing, and legal teams will support you remotely from our HQ in Israel.

Primary Responsibilities (85%)Support the sales team in entering and updating customer records in Salesforce, including key opportunities, forecast, contact information, and new leads

Issue quotes, generate purchase orders, create invoices, and track payments for all customer transactions

Coordinate communication between our internal legal team and customers for NDAs, partnership agreements, terms of sale, and other legal documents

Create purchase requests and manage the procurement process for goods to support the US sales team, while handling credit card expenses in compliance with finance team policies.

Ship Innoviz products between HQ, US office, and customer sites through scheduled pickups using DHL, Fed Ex, etc., support communication of tracking, delivery, tariffs, etc.

Secondary Responsibilities (15%)Check office mail and pay office utility bills, cleaning service, business taxes, insurance premiums, building rent, and HOA fees so as not to have any past due items

Purchase drinks and snacks for the US office (once a month)
Schedule building maintenance or repairs (if needed)
Support the sales team’s travel arrangements for airfare, hotel, and rental car reservations

Assist with the paperwork process of onboarding new hires on the US team and planning quarterly team outings

Requirements:3+ years of experience in office management, sales operations, administrative assistance, bookkeeping, or similar roles

Full-time role with on-site presence required at least 3 days per week

Self-motivated and independent with strong multitasking and organization skills

Excellent communication skills (written and verbal) with a customer-centric mindset and a positive attitude

Proficiency in using Salesforce as a CRM tool Proficiency in using Microsoft Windows & Office Tools (Word, Excel, PowerPoint, Outlook)
Must be a US Citizen or a Green Card Holder This is a great opportunity for a detail-oriented professional who thrives in a dynamic, fast-paced environment. If you are passionate about operational excellence and enjoy working with global teams, we'd love to hear from you!

Innoviz Technologies is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Sub Department:

Sales City:

Santa Clara
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