Office Assistant

Part Time Office Assistant

We are looking for a dependable Part Time Office Assistant to help keep daily workplace operations organized and welcoming in Santa Clara, California. This opportunity is suited for someone who enjoys being on site, takes initiative, and can balance administrative support with hands-on office coordination. The person in this role will contribute to a smooth employee and visitor experience while supporting workplace logistics, vendor activity, and office readiness in a fast-moving environment.

Responsibilities:

• Serve as the primary on-site support person for day-to-day office needs and help ensure operations run efficiently throughout the workday.
• Welcome employees, visitors, candidates, and service providers with a courteous and friendly approach while helping direct them as needed.
• Keep shared spaces presentable by monitoring office appearance and addressing general workplace organization needs.
• Replenish pantry items, beverages, coffee supplies, and general office materials to maintain a well-stocked environment.
• Arrange orders for food, refreshments, and workplace supplies through external vendors and online ordering tools.
• Prepare meeting and conference spaces by coordinating room setup, refreshments, and overall readiness for guests and internal teams.
• Assist with vendor scheduling, service follow-up, and resolution of routine office-related requests.
• Support onboarding logistics by helping coordinate workspace readiness and other onboarding-related office details.
• Provide administrative assistance such as scheduling support for busy teams, including recruiting and engineering functions.
• Contribute to workplace projects tied to office transition efforts, return-to-office coordination, and overall space organization.