HYBRID -Executive Assistant- Bay Area

HYBRID
-Executive Assistant
- Bay Area

The Executive Assistant (EA) provides high-level administrative support to the Vice President of Product Management and the broader Product Management leadership team. In addition to executive support, the EA will play a key role in local site operations and facility coordination. This role requires a proactive, results-driven professional who anticipates leadership needs and serves as a critical link between senior executives and the wider organization.

We are seeking a self-motivated individual with a strong commitment to operational excellence and impactful execution. This hybrid position is based in the California Bay Area, with an on-site presence 2–3 days per week, as needed.

Job Requirements:

• Manage complex calendars for multiple executives, prioritizing meetings and resolving conflicts.
• Monitor and prioritize executives' emails and correspondence.
• Maintain regular communication with executives' teams and direct reports.
• Coordinate domestic and international travel, including visas and logistics.
• Schedule and organize meetings (in-person, virtual, and hybrid formats).
• Plan and manage logistics for off-site meetings, conferences, and events.
• Screen and direct phone calls as needed.
• Maintain electronic files and manage SharePoint/Teams sites.
• Handle confidential information with discretion and professionalism.
• Provide backup support to other administrative staff as needed.
• Prepare and review expense reports; support travel and procurement tracking.
• Create and format presentations and documents.
• Maintain and update organizational charts and team directories.
• Assist with employee engagement events and initiatives.
• Draft and proofread communications; take meeting minutes and track follow-ups.
• Support onboarding of new hires and maintain organized office systems.
• Serve as the primary point of contact for local office operations, facilities, and workplace-related requests.
• Coordinate office supplies, equipment, workspace allocation, and general site support activities.
• Support the planning and execution of site events, visitor logistics, employee engagement activities, and office-wide meetings.
• Help ensure a positive, efficient, and well-maintained workplace environment for employees and visitors.

What your background should look like:

Bachelor's degree strongly preferred, or equivalent combination of education and relevant work experience. 7+ years in an administrative role, ideally within a large, global, matrixed organization;
Executive Assistant experience preferred. Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Demonstrated ability to work independently and collaboratively, with strong problem-solving skills and adaptability. Maintains the highest level of professionalism, discretion, and integrity. Excellent interpersonal, written, and verbal communication skills; fluency in English required. Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint); tech-savvy and capable of online research.

Proven track record managing complex calendars, prioritizing tasks, and coordinating across senior leadership. Able to travel up to 15% as needed.

Compensation:

Competitive base salary commensurate with experience: $86,600 – $129,900 (subject to change dependent on physical location). Total Compensation = Base Salary + Incentive(s) + Benefits.

Benefits:

A comprehensive benefits package including health insurance, 401(k), disability, life insurance, employee stock purchase plan, paid time off and voluntary benefits.

Job Location s:
Mission Towers II 3979 Freedom Circle Santa Clara, California 95054 United States Posting City:
Santa Clara Job Country:
United States

Travel Required:

Less than 10% Requisition  Workplace Type:
Onsite External Careers Page:
Administrative Support