Administrative Assistant

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.

Responsibilities:

• Prepare and send invoices accurately and in a timely manner.
• Match purchase orders to invoices to ensure proper documentation and billing.
• Collaborate with the sales and management teams to support billing-related processes.
• Assist with bookkeeping tasks and maintain organized financial records.
• Manage customer billing inquiries and provide resolution promptly.
• Use Quick Books or similar software for billing and record-keeping purposes.
• Generate billing statements and ensure all payments are recorded properly.
• Participate in training to learn additional responsibilities and enhance skills.
• Maintain administrative records and provide general office support as needed.