Office Assistant

Description

We are looking for a dependable Office Assistant to help keep daily operations running smoothly in Santa Clara, California. This opportunity is well suited for someone who enjoys supporting a busy office, delivering excellent service to visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the chance to contribute to front office coordination, record maintenance, and general clerical support in a detail-focused environment.

Responsibilities:

- Welcome guests, answer incoming calls, and ensure inquiries are directed promptly to the appropriate person or department.

- Provide day-to-day administrative support by managing filing, document scanning, data entry, and other clerical activities that keep the office organized.

- Coordinate front office operations and assist staff with routine office needs to maintain an efficient workplace.

- Maintain accurate records and update membership or database information with strong attention to detail.

- Partner with office leadership on scheduling, correspondence, and general office coordination tasks.

- Support invoicing, payment follow-up, and related administrative processes as needed, including work connected to Quick Books.

- Assist with improvements to office procedures and help implement updated workflows as operational processes evolve.

Requirements - Previous experience in an office assistant, office coordinator, administrative support, or similar role.

- Hands-on familiarity with Quick Books and confidence working within digital office systems.

- Strong customer service skills with a detail-oriented and welcoming approach to visitors and callers.

- Ability to manage receptionist duties, inbound calls, scanning, filing, and general clerical work effectively.

- Excellent organizational skills and a high level of accuracy when handling records and documentation.

- Clear verbal and written communication skills for interacting with team members, members, and guests.

- Comfortable balancing multiple priorities in a fast-paced office setting.

- Experience with invoicing, collections, or light accounting support is helpful but not required. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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