Executive Assistant

Salary: USD
60 - USD
96 per hour

Location: San Jose, CA

Schedule: Onsite, Monday-Friday

Compensation: $65-$96/hour DOE

We are seeking an experienced Executive Administrative Assistant to support a senior Finance executive within a fast-paced, global organization.

This role is ideal for a highly organized, proactive professional who thrives in a dynamic environment and enjoys serving as a strategic partner to executive leadership. The successful candidate will anticipate needs, manage competing priorities, and ensure critical business activities run smoothly and efficiently.

• Manage complex executive calendars and scheduling
• Coordinate executive meetings, board meetings, business reviews, and leadership events
• Prepare agendas, presentations, meeting materials, and follow-up action items
• Arrange travel and process expense reports
• Support quarterly business reviews, executive reporting cycles, and key leadership initiatives
• Track deadlines, commitments, and deliverables to ensure timely completion
• Partner with leaders across Finance and other departments to coordinate priorities and projects
• Organize executive events, off-sites, team meetings, and special projects
• Serve as a liaison between executive leadership and internal stakeholders
• Handle confidential business information with professionalism and discretion

• 7+ years of executive administrative support experience
• Experience supporting C-suite or senior-level executives
• Experience supporting Finance, Accounting, or other corporate leadership functions preferred
• Experience supporting board meetings, executive leadership meetings, or public company environments preferred
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proven ability to anticipate needs and work independently
• Bachelor's degree preferred

• Microsoft Outlook
• Microsoft Teams
• Microsoft Office Suite
• Calendar management and collaboration tools

• Proactive and resourceful
• Strategic and business-minded
• Highly organized with strong follow-through
• Able to anticipate executive needs
• Comfortable working with senior leaders
• Team-oriented and collaborative
• Maintains the highest level of professionalism and confidentiality

This is an excellent opportunity to support executive leadership within a growing organization while playing a key role in high-impact business initiatives.