Office Assistant

Office Assistant

We are looking for a dependable Office Assistant to help keep daily operations running smoothly in Santa Clara, California. This opportunity is well suited for someone who enjoys supporting a busy office, delivering excellent service to visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the chance to contribute to front office coordination, record maintenance, and general clerical support in a detail-focused environment.

Responsibilities:

• Welcome guests, answer incoming calls, and ensure inquiries are directed promptly to the appropriate person or department.
• Provide day-to-day administrative support by managing filing, document scanning, data entry, and other clerical activities that keep the office organized.
• Coordinate front office operations and assist staff with routine office needs to maintain an efficient workplace.
• Maintain accurate records and update membership or database information with strong attention to detail.
• Partner with office leadership on scheduling, correspondence, and general office coordination tasks.
• Support invoicing, payment follow-up, and related administrative processes as needed, including work connected to Quick Books.
• Assist with improvements to office procedures and help implement updated workflows as operational processes evolve.