Staff Assistant

Staff Assistant

Under direct to moderate supervision, provides administrative support to a manager. Performs routine administrative duties that have set procedures or precedents. Works with individuals with the group or department and occasionally with contacts outside the organization.

Essential Responsibilities:

• Arranges meetings, including securing the rooms, equipment and presentation materials; coordinates all logistics so that meetings run smoothly.
• Organizes and maintains confidential files with judgment and tact.
• Maintains managers calendar and does other calendar-related tasks as needed.
• Helps on-board new employees.
• Files expense reports.
• Maintains and corrects timecards.
• Collects information or data and performs data input to maintain established databases.
• Creates basic spreadsheets and performs basic data analysis.
• Submits and tracks EVS/Engineering/Facilities needs.
• Orders office and/or medical supplies.
• Performs other related duties as assigned.

Basic Qualifications:

Experience

• Minimum two (2) years experience performing administrative support functions.

Education

• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Excellent customer service skills.
• Excellent oral and written communication skills.
• Intermediate level proficiency with Microsoft Word and basic proficiency with Microsoft Excel.
• Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

• Bachelors degree preferred.