Temporary ; Clerical and Administrative

The City of Santa Clara is looking to create a candidate pool for As-Needed Temporary Employees - Clerical and Administrative. The positions will assist with various clerical and administrative tasks, providing general to routine office support. This position may be hired in any of the City Departments depending on staffing needs. Duties include, but are not limited to: assisting with various administrative functions, assisting customers at the front counter and answering customer calls (which may include responding to customer complaints), assisting with research and/or report preparation, preparing correspondence, and assisting with other special projects as assigned.

Candidates who will excel in this position possess exceptional organization and customer service skills. Candidates will work in a fast-paced environment and many need to manage multiple competing priorities simultaneously. Candidates should possess the ability to complete assigned tasks, sometimes independently, maintain confidentiality, and work with tact and discretion.

As-needed employment is temporary in nature, unbenefited, and subject to working 999-hours in a fiscal year or 960-hours for retired annuitants. As-Needed employees will be required to complete a formal interview and will be required to complete and successfully pass various components of the conditional offer process (i.e. Live Scan). As positions need to be filled, Departments will contact eligible candidates directly.

The salary range for this position is $18.20 - $42.00. The final rate for this position will depend on the selected candidate's experience and qualifications as well as the specific role being filled.

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities.

If you need assistance or an accommodation due to a disability, please contact us at  or Human Resources.

Performs general clerical duties related to assigned functional area and department;

• Types a wide variety of material from rough draft or copy, marginal notes, or verbal instructions, including: letters, reports, legal documents, property descriptions, specifications, requisitions, warrants, vouchers, work orders, and various other forms, materials, and statistical data;
• Performs counter and telephone service, screening calls and answering inquiries involving routine departmental procedures, activities, and functions;
• Refers and occasionally reconciles complaints;
• Reviews and accepts requests, permits, and application forms;
• May receive and issue receipt for cash, currency, and checks;
• Operates duplicating equipment;
• Enters and retrieves data from an on-line financial system or personal computer following established formats;
• Operates facsimile or other equipment used in requesting and transmitting records or other information;
• Proofreads and checks typed and other materials for accuracy, completeness, compliance with City policies, and correct English usage including grammar, punctuation, and spelling;
• May receive, sort, distribute, and dispatch mail;
• Sorts, indexes, and files materials, using a variety of standard filing methods;
• Searches for and removes file material; prepares records for retention;
• Arranges routine material for typing;
• Maintains mailing lists;
• Prepares acknowledgments and replies from form letters;
• Secures, prepares, and copies standard departmental information and data, proceeding semi-independently to independently;
• Verifies columns of figures; checks and tabulates statistical data;
• Performs simple arithmetical calculations and posting work incidental to report or record-keeping preparation;
• Assists in researching cabinet and computer files, applying sometimes vague and incomplete information;
• Provides clerical assistance to others; responding to their appropriate requests for information and/or records;
• May operate adding, calculating, and other office machines and appliances;
• Orders supplies; coordinates repairs; audits invoices; matches invoices to purchase orders; deals with vendors;
• Operates personal computer equipment which utilizes word processing, spreadsheet, and other software applications;
• May compile, review for accuracy, and forward payroll documentation;
• May process subpoenas and/or warrants of arrest received from various courts;
• May operate satellite radio, using police or other radio codes;
• Uses specialized…