Executive Assistant – Global CSO

• Manage a highly complex, multi-time-zone executive calendar aligned with strategic priorities, leadership commitments, and customer-facing activities
• Anticipate scheduling conflicts, shifting priorities, critical deadlines, and preparation needs
• Coordinate leadership cadences, executive reviews, customer engagements, and cross-functional meetings
• Prepare agendas, briefing materials, presentations, and background information for meetings and engagements
• Track key decisions, commitments, action items, deliverables, milestones, dependencies, and deadlines
• Coordinate complex domestic and international travel, including flights, accommodations, visas, ground transportation, and itineraries
• Manage and reconcile travel and expense reports according to company policies
• Coordinate global leadership meetings, town halls, offsites, customer events, and executive engagements
• Serve as a trusted point of contact for senior executives, customers, employees, vendors, and external partners
• Support executive and organizational communications, leadership messages, presentations, and internal communication materials
• Partner with Corporate Communications and other functions to support aligned messaging
• Handle sensitive and confidential information with discretion
• Support the WW CSO leadership team’s meetings, business reviews, planning activities, and organizational milestones
• Maintain org charts, distribution lists, leadership materials, and business-critical resources
• Support onboarding and integration of new leadership team members and key hires
• Coordinate procurement activities, purchase orders, vendor setup, and administrative processes
• Support strategic and cross-functional initiatives for the VP and leadership team
• Support planning and visibility for headcount, budgets, operational metrics, and leadership priorities
• Identify process simplification and workflow improvement opportunities
• Leverage AI, automation, and digital tools to improve executive productivity, reporting, communication, and operational efficiency

• Bachelor’s degree preferred or equivalent relevant work experience
• 5+ years of experience supporting VP-level, C-suite, or equivalent senior executives, preferably in a global, matrixed organization
• Must possess a valid current U.S. passport and be able to travel domestically and internationally as required
• Experience in life sciences, diagnostics, technology, services, or other customer-centric industries preferred
• Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Word, Teams, SharePoint, and Copilot or comparable AI-enabled productivity tools
• Ability to manage complex calendars, competing priorities, high-volume workflows, and confidential matters with exceptional accuracy and attention to detail
• Strong business judgment, critical thinking, problem-solving skills, and professionalism
• Ability to anticipate needs, work independently, and take appropriate action with limited direction
• Track record of building trusted relationships and working effectively with senior leaders and diverse global stakeholders
• Excellent written and verbal communication skills
• Strong executive presence, judgment, and discretion
• Proactive, resourceful, adaptable, and solution-oriented approach
• Exceptional organizational, prioritization, and follow-through skills
• Ability to remain effective and composed in a fast-paced environment with changing priorities
• Strong interpersonal skills with an approachable, confident, and professional presence
• Global mindset and cultural awareness across multiple regions, cultures, and time zones
• Strong sense of ownership and accountability
• Curiosity and willingness to challenge existing ways of working and identify opportunities for improvement
• Digital and AI mindset, with ability to leverage technology and automation

Demonstrates advanced proficiency in managing complex executive calendars, coordinating high-level meetings, and supporting strategic initiatives while maintaining discretion and professionalism. Leverages digital tools and AI to enhance productivity and streamline operations in a global, customer-centric environment.

• Calendar Management
• Microsoft 365 Proficiency
• Executive Communication
• Travel Coordination
• Stakeholder Relationship Management

• Calendar Management
• Travel Coordination
• Expense Reporting
• Agenda Preparation
• Data Tracking

• Attention to Detail
• Problem-Solving
• Interpersonal Skills
• Adaptability
• Professionalism

• Life Sciences
• Diagnostics
• Customer-Centric Industries
• Global Organization
• Matrixed Organization

• Microsoft Outlook
• Microsoft Power Point
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• Microsoft Share Point
• AI-Enabled Productivity Tools