Administrative Assistant LMS

Position: Administrative Coordinator
Location: 5490 Great America Pkwy, Santa Clara, CA 95054
Work Arrangement: Onsite
Duration: 6 Months Contract
Experience: 2–4 Years

We are seeking an organized and detail-oriented Administrative Coordinator to support day-to-day administrative operations, coordination, documentation, and communication across internal teams. The ideal candidate will have strong organizational and follow-up skills, proficiency in Microsoft Office, and basic knowledge of Learning Management Systems (LMS) to support training coordination and record maintenance.

• Coordinate day-to-day administrative activities, including scheduling, meeting coordination, documentation, and follow-ups.
• Maintain accurate records, trackers, reports, and departmental documentation using Microsoft Excel, Word, Outlook, and Power Point .
• Coordinate employee training activities, including scheduling sessions, tracking completion, and maintaining training records in the LMS
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• Provide basic LMS support, including adding/updating training assignments, monitoring completion status, generating reports, and assisting users with routine issues.
• Coordinate with employees, managers, HR, Training, Quality, and other departments to ensure timely completion of administrative and training-related activities.
• Prepare and distribute communications, meeting agendas, minutes, status updates, and other administrative documents.
• Maintain organized electronic and physical records while ensuring confidentiality, accuracy, and timely updates.
• Track action items, deadlines, and deliverables and follow up with relevant stakeholders to ensure timely completion.
• Support onboarding, employee documentation, training coordination, and other operational activities as required.
• Assist with preparation of reports, presentations, dashboards, and management updates.
• Identify administrative process gaps and recommend improvements to increase efficiency and accuracy.
• Provide general administrative support to department leadership and project teams as needed.

• Bachelor's degree in Business Administration, Management, Human Resources, or a related field preferred.
• 2–4 years of administrative, coordination, or operations support experience.
• Basic hands‑on experience with an LMS
  ; experience with systems such as Cornerstone, Workday Learning, Success Factors, or similar platforms is preferred.
• Strong proficiency in Microsoft Excel, Word, Outlook, and Power Point .
• Excellent organizational, communication, documentation, and follow-up skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work independently as well as collaboratively with cross‑functional teams.
• Strong professionalism and ability to handle confidential information appropriately.

Administrative Coordination | LMS | Training Coordination | Microsoft Excel | Documentation | Reporting | Scheduling | Data Entry | Employee Records | Stakeholder Coordination | Follow-up | Process Improvement

Additional Information

All your information will be kept confidential according to EEO guidelines.