Academic Department Manager

Position Title

Academic Department Manager

Regular

$28.03 - $33.65 per hour;
Compensation will be based on education, experience, skills relevant to the role and internal equity

Hourly

The purpose of this position is to primarily manage the administrative operations of the Accounting department while providing support for members of the department in their teaching & scholarship. Serve as first contact to various internal and external constituencies, including undergraduate and graduate students, adjunct and visiting professors, other academic institution faculty and staff, campus visitors, executive guests, parents and alumni.

The position maintains department records, reconciles department budgets and monitors expenses in operating and gift funds. The position reports to the Sr. Assistant Dean of Finance and Administration, with a secondary supervisor of the Department Chair.

• Schedule and maintain the department calendar
• Handle confidential and sensitive information in support of the Chair and department
• Assist with annual scheduling of classes. This includes maintaining and keeping current the Department's database, collecting information that will help the Chair prepare the annual schedule.
• Support of academic classes. This involves running rosters, pulling reports and watching enrollments and communicating the decision of the Chair (final schedule) to various constituents. Also manage class permission numbers in the situation of classes with excess demand.
• Using appropriate University systems, including Workday Student and Registrar policies, maintain accurate records of annual courses. Record class days, times and location preferences to instructors ensuring compliance with University guidelines. Submit to the Office of the Dean and Registrar.
• Document and communicate ongoing changes to the Academic Year Plan and schedule. Keep the Office of the Dean and Office of the Registrar informed of changes by periodically submitting updated Academic Year Plans and quarterly schedules. Keep students informed of changes.
• Manage information flow between chair, faculty members, Office of the Dean and Office of the Registrar to ensure potential problems can be anticipated and resolved.
• Maintain and update new course documentation and academic Bulletin.
• Work with the Office of the Registrar to get classes scheduled.
• Serve as the department's systems facilitator. It will include knowledge in and usage of ECampus, Camino, Concur, Peoplesoft, Workday (Finance, HR, and newly added Student) and other systems commonly used throughout the University
• Support make-up exam process through the Business School's make up sessions and disability resources.
• Provide department assistance in seminar scheduling or department events. This includes booking travel, preparing reimbursements, ordering catering, booking rooms, and working with various departments to ensure events/seminars are executed
• Work with on-campus groups like IT, facilities and purchasing to support the needs of the department and floor.
• Order and stock department supplies.
• Track key department deadlines.
• Contribute to reports, documents and meetings as directed.
• Work with numerous groups as the department liaison.
• Maintain records in business school and university databases and/or Google docs in order to audit with, and Workday Student records.
• Participate, as a department representative, at school or university meetings/functions.
• Hire and process department student employees, may include but not limited to approving their hours

• Prepare and copy class syllabi and assignments of professors to classes, course packets, order cases, reading materials and submit book orders in timely manner
• Assist in recruiting of faculty. This includes managing the faculty listing, posting the job ad in various print and online venues, scheduling interviews at the annual conference, arranging travel and reimbursement for applicants, etc.
• Work with Dean's office to ensure timely hiring of academic term/adjunct (non-tenure-track) faculty, including posting annual positions, keeping those posts updated and accurate; helping new faculty get oriented on the campus (i.e., greet them and guide them through commonly needed areas/systems)

• Using Workday Finance, prepare and process department financial activities,…