Administrative Manager & Sales Operations; Santa Clara, CA

Description

Innoviz Technologies is a leader in LiDAR sensor technology, shaping the future of autonomous vehicles. Our cutting‑edge LiDAR systems, trusted by industry leaders like BMW and Volkswagen, are redefining automotive innovation.

We are seeking a highly organized individual with the ability to operate independently to act as our US sales & support operations specialist (85%) and office administrator (15%). This position is key to ensuring that our sales processes operate smoothly between our HQ in Israel and our customers in North America.

You would closely support day‑to‑day operations behind ongoing customer activities driven by the US sales and field engineering teams. In parallel, our international operations, shipping, marketing, and legal teams will support you remotely from our HQ in Israel.

• Support the sales team in entering and updating customer records in Salesforce, including key opportunities, forecast, contact information, and new leads.
• Issue quotes, generate purchase orders, create invoices, and track payments for all customer transactions.
• Coordinate communication between our internal legal team and customers for NDAs, partnership agreements, terms of sale, and other legal documents.
• Create purchase requests and complete the buying process of goods to support the US sales team while managing credit card expenses, complying with the finance team policies.
• Ship Innoviz products between HQ, US office, and customer sites through scheduled pickups using DHL, Fed Ex, etc., and support communication of tracking, delivery, tariffs, etc.

• Check office mail and pay office utility bills, cleaning service, business taxes, insurance premiums, building rent, and HOA fees so as not to have any past‑due items.
• Purchase drinks and snacks for the US office (once a month).
• Schedule building maintenance or repairs (if needed).
• Support the sales team’s travel arrangements for airfare, hotel, and rental car reservations.
• Assist with the paperwork process of onboarding new hires on the US team and planning quarterly team outings.

• 3+ years of experience in office management, sales operations, administrative assistance, bookkeeping, or similar roles.
• Full‑time role with on‑site presence required at least 3 days per week.
• Self‑motivated and independent with strong multitasking and organization skills.
• Excellent communication skills (written and verbal) with a customer‑centric mindset and a positive attitude.
• Proficiency in using Salesforce as a CRM tool.
• Proficiency in using Microsoft Windows & Office Tools (Word, Excel, PowerPoint, Outlook).
• Must be a US Citizen or a Green Card Holder.

This is a great opportunity for a detail‑oriented professional who thrives in a dynamic, fast‑paced environment. If you are passionate about operational excellence and enjoy working with global teams, we’d love to hear from you!