Commercial HVAC Estimator – Mechanical Contractor

Commercial HVAC Estimator – Mechanical Contractor Position Overview

Bay Area Mechanical, LLC is seeking a detail-oriented Commercial HVAC Estimator who brings a proven, hands‑on track record in commercial mechanical estimating. This is the most critical role for our company's next phase of growth. We are looking for a professional who has spent years refining their craft in the commercial construction and specifically HVAC space, bringing a robust network of local vendor relationships and strong software fluency to accurately scope, bid, and win complex projects.

We are a union‑trained industrial & commercial HVAC contractor serving the San Francisco Bay Area for 20+ years. We focus on preventative maintenance contracts and service/repair for commercial and industrial facilities (boilers, chillers, rooftop units, refrigeration, controls), plus small-to-medium projects and changeouts. Leads/opportunities are abundant. We’re a growth‑focused, people‑first team - laid back but highly professional - working directly with general contractors, facility managers, and repeat commercial clients.

• Base Salary: $135,000 – $165,000/year(Dependent on experience)

• Performance‑Based Bonus:
  Uncapped Project Profitability Bonus

We believe in rewarding accuracy and profitability, not just raw volume. Our estimators participate in a lucrative incentive program tied directly to Gross Profit Dollars won:

• Earn on Profit:
  You receive a direct percentage payout for every profitable commercial bid you secure.

• Uncapped Potential:
  There is no ceiling on your bonus potential - the more profitable work you bring in, the more you earn.

• Paid at Milestones:
  Bonuses are distributed at project booking and project closeout, keeping you connected to the success of our field teams.

• PTO per CA accrual rules & 6 paid holidays (12 observed).

• 401(k) with company match.

• Health insurance stipend.

• Vehicle stipend.

• Flexible 8:00 AM – 5:00 PM schedule.

• Demonstrated
  
  Experience:
  
  Years of dedicated, hands‑on commercial HVAC estimating experience, including maintenance contract and service bidding.

• Advanced Technical Proficiency:
  Hands‑on experience with industry‑standard digital takeoff and management software. Proficiency in one or more of the following is required:

  • Trimble Auto Bid

  • Pro Est

  • STACK Takeoff

  • Procore

• Industry Network:
  An established, active network of local Bay Area equipment vendors, manufacturers, and sales engineers to secure competitive, lightning‑fast material and equipment pricing.

• Core Competencies:
  
  Exceptional attention to detail, highly organized, and a proactive approach to project follow‑up and pipeline management.

• Logistics:
  Clean professional appearance, valid CA driver’s license, and reliable transportation for occasional job walks.

We highly welcome candidates with diverse mechanical backgrounds, including:

• Review mechanical blueprints, architectural drawings, project specifications, and RFPs to complete comprehensive material, equipment, and labor takeoffs.

• Prepare precise cost estimates for commercial HVAC projects, equipment replacements (chillers, boilers, RTUs), and tenant improvements.

• Accurately estimate preventative maintenance agreements and service contracts to support our high‑recurring‑revenue model.

• Incorporate AI‑savvy practices or advanced workflows to optimize takeoff speed while maintaining ironclad accuracy.

• Actively collaborate with equipment distributors and manufacturers’ sales engineers to secure competitive, timely pricing on equipment and materials.

• Know exactly who to contact and when to contact them to lock down pricing ahead of tight bid deadlines.

• Maintain a meticulous bid log, ensure rigorous project follow‑up, and provide weekly…