Corporate Meetings & Events Planner (Temporary

Corporate Meetings & Events Planner (Temporary) – Associate II - Workplace Management Responsibilities

• Partner with internal stakeholders and cross‑functional teams to plan and execute business objectives
• Manage detailed project plans, timelines, deliverables, and event production schedules
• Coordinate end‑to‑end event logistics, including venue coordination, catering, audiovisual, production registration, and attendee communications
• Manage relationships with external vendors, agencies, hotels and service providers
• Support executive meetings, including VIP attendee management and on‑site event execution
• Develop event budget estimates and maintain budget tracking, forecasting, reconciliation, and reporting
• Partner with facilities, communications, production, and other internal teams to ensure event delivery

• 5+ years of corporate meetings and events experience
• Proven experience planning and executing corporate events with 100+ attendees
• Experience with executive functions, customer programs, and employee engagement initiatives
• Demonstrated ability to manage multiple projects simultaneously in a fast‑paced environment
• Strong budget management, forecasting, and reporting experience
• Experience managing vendors, venues, hotels, and production partners
• Strong project management skills with the ability to prioritize work streams and drive execution
• Excellent written and verbal communication skills
• Proficiency with Microsoft 365 applications;
  Outlook, Teams, Excel, PowerPoint, and Word
• Experience facilitating cross‑functional collaboration across multiple stakeholder groups

• Experience supporting virtual and hybrid events
• Experience with Cvent or similar event management platforms
• Certified Meeting Professional (CMP) designation

Santa Clara, California

US $50,000–61,000 per year

Full‑time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro‑rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty. They are eligible to participate in the Company's 401(k) Retirement Plan with employer matching. Medical, dental, and vision insurance, as well as basic life, accidental death and disability, and short‑ and long‑term disability benefits are covered.

Employees may also purchase additional voluntary benefits and participate in Health Savings Account and Flexible Spending Account plans.

UST is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. UST reserves the right to periodically redefine roles and responsibilities based on the requirements of the organization.