Senior Lease Administrator

Interested candidates based outside of the designated areas are welcome to apply, provided they have the indefinite right to work in the job location.

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We are seeking an experienced Senior Lease Administrator to join our Real Estate & Workplace team and play a critical role in stewarding the accuracy, integrity, and governance of Cohesity’s global lease portfolio. This role requires a high degree of accountability and integrity, as it owns the systems, data, and processes that ensure our lease obligations are met accurately and on time.

The Lease Administration Manager will work in close partnership with our outsourced lease administration provider and internal stakeholders across Finance, Accounting and Workplace. Success in this role requires collaborating across functions, ensuring transparency and trust in our real‑estate data, and embodying Cohesity’s RADIO values – Respect & Integrity, Authenticity, Deliver, Innovation, and Customer Obsession. These values guide how we work, how we partner, and how we deliver results.

This role offers the opportunity to drive meaningful process improvements, strengthen controls, and help scale Cohesity’s real‑estate operations in a way that reflects our commitment to excellence, compliance, and respect for our partners and communities.

• Oversee outsourced lease administration, ensuring adherence to MSA, data accuracy, and timely deliverables
• Maintain ownership of lease abstracts, amendments, renewals, terminations, and related documentation
• Ensure rent rolls, CAM, tax, and other recurring charges are accurate and up to date
• Conduct and coordinate rent audits to ensure landlord billing accuracy and identify and drive cost recovery opportunities

• Own and administer the CoStar Real Estate Manager (or equivalent) database
• Ensure all lease, financial, and critical date data is complete, accurate, and consistently maintained
• Perform regular audits of lease data and rent rolls; identify discrepancies and drive resolution
• Partner with internal stakeholders to ensure real‑estate data supports accounting, FP&A, and strategic planning needs

• Review and approve monthly rent and operating expense invoices
• Partner with Accounts Payable and Finance to ensure timely and accurate payments
• Identify and resolve billing discrepancies with landlords and vendors
• Drive process improvements to eliminate late payments and reduce manual work

• Track and manage all critical lease dates, including rent commencements, expirations, renewal options, termination rights, and notice periods
• Proactively notify internal stakeholders of upcoming milestones and required actions

• Evaluate and improve lease administration workflows, controls, and documentation
• Develop best practices, SOPs, and internal controls related to lease administration

• Partner closely with Real Estate, Workplace, Finance and Accounting
• Support transactions by providing accurate lease data and post‑execution onboarding into systems

• 7+ years of experience in lease administration
• Strong experience managing outsourced lease administration providers
• Hands‑on experience with CoStar Real Estate Manager or similar lease management platforms
• Deep understanding of commercial lease structures and…