Accounting Manager, Investment and Financial Reporting

Accounting Manager, Investment and Financial Reporting

Manage the Senior Investment and Financial Reporting Accountant and Senior Accountant in all assignments, including the preparation of monthly investment journal entries, initiation of capital calls, and preparation of investment footnotes for the financial statements.

Key responsibilities include:

• Coordinating University tax reporting and other tax matters.
• Managing the University's endowment reporting and unitization of the endowment pool.
• Assisting the Assistant Controller and Controller in the preparation of University financials.
• Acting as a Finance Representative to various University departments and training other Finance Representatives.

Essential duties and responsibilities include:

• Team Leadership:
  Train and manage the Senior Investment Accountant in tasks including monthly investment account reconciliations and journal entries.
• Audit Liaison:
  Act as a liaison between external auditors and the University's Investment Office.
• Documentation:
  Prepare or delegate investment lead sheets, financial statement footnotes, and investment roll forward analysis for cash flow statements.
• Capital Management:
  Review capital calls initiated by the Senior Investment Accountant to ensure timely initiation and approval.
• Oversight:
  Train and manage the Senior Accountant regarding the gift revenue cycle, pledge receivables, and reserve accounts.
• Agreements:
  Oversee accounting for internally and externally administered split interest and annuity agreements.
• Collaboration:
  
  Coordinate with the Development Office to ensure stock gifts are recorded and reconciled accurately.
• Departmental Support:
  Provide financial guidance to assigned University departmental units.
• Filings:
  Compile data for annual Form 990 and 990-T filings; coordinate with external tax firms for the University and Bronco Bench Foundation (BBF).
• UBIT & K-1s:
  Identify Unrelated Business Income Tax (UBIT) activities and analyze K-1s for University investments.
• Compliance:
  Prepare the annual related party/conflict of interest questionnaires; evaluate policies for tax-exempt bond compliance and executive compensation.
• Policy Development:
  Monitor and develop procedures for sales and use tax, taxable fringe benefits, and imputed income.
• Bond Projects:
  Manage monitoring of private use on tax-exempt bond projects (IRS 990 Schedule K).
• Reporting:
  Prepare FBAR returns, sales and use tax returns, and 540NR forms for Santa Clara and Alameda counties.
• Research:
  Remain proactive regarding changing laws impacting non-profits and higher education.
• Software Management:
  Use Fundriver endowment subledger software to unitize the endowment pool, add new gifts, and allocate investment returns.
• Spending Formula:
  Calculate yearly spendable income allocations and ensure consistency with University guidelines.
• Forecasting:
  Perform endowment income modeling to facilitate budget and cashflow decision-making.
• Training:
  Develop curriculum and provide Workday Financials training for campus end-users and business managers.
• Liaison:
  Act as a bridge between department managers and the University Finance Office (UFO).
• Monitoring:
  Review fund balances and approve Financial Transaction Adjustment Request (FTAR) journal entries.
• Allocations:
  Perform allocation of plant, facility, and interest expenses to programs.
• Analysis:
  Analyze restricted funds to prepare net asset roll forwards.
• Audit Preparation:
  Assist with year-end financials, work papers, and audit schedules.
• Prepare statistical management reports and student staff supervision as needed.
• Propose technology-driven changes to improve process effectiveness.

Provides work direction to staff members and student workers or contingent staff (as needed).

Recommends initiatives and implements changes to improve quality and services.

Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.

Maintains contact with customers and solicits feedback for improved services.

Maximizes productivity through use of appropriate tools; planned training and performance initiatives.

Researches and develops resources that create timely and efficient workflow.

Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.

Prepares and submits reports as requested and required.

Develops and implements guidelines to support the functions of the unit.

Identify causes of problems and present recommendations for process improvement.

Maintain contact with "customers" (departments) to solicit feedback.

Ensure completeness, accuracy, and timeliness of all operational functions.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment and to promote and contribute to an inclusive and respectful workplace.

To perform this job successfully, an individual must be able to perform each essential…