Manager Global Lease Admin and Portfolio Management

• Own the day-to-day administration and operational health of the global lease portfolio.
• Serve as the primary lease administration partner to Geo Directors, Accounting, Finance, Legal, Tax, and Accounts Payable.
• Identify, track, and communicate portfolio, financial, compliance, and process risks.
• Lead resolution of complex or escalated issues and provide clear recommendations to leadership.
• Maintain an accurate deal pipeline and provide timely updates for transaction and portfolio reviews.
• Lead, coach, and develop the lease administration team, setting clear priorities, standards, and accountability.

• Oversee the accuracy, completeness, and timeliness of lease abstractions and critical-date tracking.
• Maintain rigorous data-quality standards within the global lease administration system of record (currently Visual Lease).
• Review lease data, financial terms, amendments, escalations, reconciliations, and other portfolio records.
• Ensure lease information is accurate, auditable, and suitable for budgeting, forecasting, accounting, and strategic planning.
• Support and validate payment automation and systems-integration processes.
• Establish global lease administration standards that are applied consistently across regions while accommodating legitimate local requirements.

• Oversee high-volume rent and lease-related payment processing.
• Investigate and resolve payment, invoice, escalation, and reconciliation discrepancies through completion.
• Coordinate vendor onboarding and annual operating‑expense and CAM reconciliations.
• Own the monthly global rent roll process with no material errors.
• Partner with Accounting on ASC 842, SOX controls, audits, and ongoing lease reassessments.
• Lead lease administration requirements associated with a major ERP transformation.
• Produce recurring portfolio reporting covering lease expirations, critical dates, financial commitments, portfolio changes, and key risks.
• Partner with Real Estate leadership and analytics teams to ensure lease data feeds executive dashboards and portfolio planning.
• Support annual planning, budgeting, forecasting, portfolio optimization, and long‑range real estate strategy.
• Translate complex lease information into clear, actionable recommendations for business leaders.
• Surface upcoming portfolio decisions early enough for leadership to act on them, rather than reporting them after the fact.

Skills:

• Manage outsourced lease administration and abstraction providers against established scopes, service levels, and quality standards.
• Monitor abstraction accuracy, turnaround times, responsiveness, and issue resolution.
• Address performance gaps through documented corrective-action plans.
• Partner with regional Real Estate teams to ensure consistent, high-quality portfolio support.

• Document and maintain operating procedures for all owned processes.
• Develop a jointly agreed lease administration and portfolio‑operations playbook.
• Evaluate workflows and controls to identify automation, efficiency, and cost‑saving opportunities.
• Implement scalable processes that reduce manual work, strengthen compliance, and improve data quality.
• Drive issues from identification through decision and resolution without unnecessary escalation.

In the first year, this leader will be measured on:

• Monthly global rent roll delivered on time with no material errors.
• Lease system data reviewed monthly, with accuracy and completeness measured and reported.
• SOX controls completed on schedule, with findings remediated within 30 days.
• Portfolio risks maintained in a current risk log and surfaced before escalation.
• At least two material process or automation improvements implemented annually.
• Lease information…