QMS Document Control Administrator

Our client, a leader in the life sciences industry, is seeking a dedicated and detail‑oriented QMS & Document Control Specialist to join their team. As a QMS Document Control Administrator, you will be an integral part of the Quality Assurance department supporting cross‑functional teams. The ideal candidate will demonstrate strong organizational skills, meticulous attention to detail, and a proactive approach to process improvement, which will align successfully within the organization.

Job Title: QMS Document Control Administrator

Location: Santa Clara, CA 95054 (Onsite)

Pay Range: $25-$29/hr.

Job Type: 12-month Contract with potential for hire

Schedule: M-F 40 hours/wk.

• Support the effectiveness of the site Quality Management System (QMS) by managing controlled documents, change management processes, and training activities.
• Execute document lifecycle processes including creation, review, approval, revision, distribution, and archival in accordance with QMS procedures.
• Administer the Engineering Change Order (ECO) process, ensuring timely processing and compliance.
• Serve as a primary user of PLM systems (preferably Agile) and support data integrity across systems such as ERP and LMS.
• Coordinate training assignments and monitor completion within the Learning Management System (LMS), ensuring compliance and readiness for audits.

• Associate or Bachelor's degree in Business, Engineering, Life Sciences, or a related field, or equivalent experience.
• 2-5 years of experience in document control, change management, or Quality Systems within a regulated environment.
• Working knowledge of QMS principles and standards such as ISO 9001 and/or ISO 13485.
• Experience with PLM systems (preferably Agile) and ERP systems (such as Intuitive or equivalent).
• Strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities effectively.

• Opportunity to contribute to a compliant and audit‑ready quality environment.
• Engagement with cross‑functional teams to drive continuous improvement initiatives.
• Work in a collaborative and inclusive environment that values diversity and innovation.
• Potential for professional growth within a reputable organization.
• Supportive work environment with a focus on quality and compliance excellence.

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay