Project Document Control Supervisor

Position Description

The Project Document Control Supervisor leads the execution of document management activities for EPC and capital construction projects across engineering, procurement, construction, commissioning, turnover, and records retention phases. This role is responsible for ensuring project documentation is properly received, logged, reviewed, distributed, revised, retained, and transferred in accordance with Oklo standards, project requirements, contractual obligations, quality assurance expectations, and applicable regulatory requirements.

The Supervisor serves as the primary document control point‑of‑contact for assigned projects and provides leadership, coordination, and oversight for document management workflows involving Oklo, EPC contractors, vendors, subcontractors, consultants, and internal stakeholders. This role also supports the development and continuous improvement of project document control standards, systems, procedures, and organizational best practices.

Success in this role requires strong leadership, organizational discipline, communication skills, and the ability to proactively identify and resolve document‑control risks before they impact project execution, quality, compliance or schedule milestones.

This is a contract position with the potential to convert to a permanent position after six months based on hiring needs and performance.

• Lead document control activities for assigned EPC and capital projects across engineering, procurement, construction, quality, commissioning and turnover phases.
• Serve as the primary document control interface between Oklo, EPC contractors, vendors, subcontractors, consultants and other project stakeholders.
• Establish and maintain project document control procedures, workflows, folder structures, distribution matrices, communication protocols, and system practices.
• Serve as the project subject‑matter expert for document control systems, naming conventions, metadata standards, review workflows and records requirements.
• Provide guidance to project teams on document compliance, deliverable tracking, records retention and document control best practices.
• Train, mentor and oversee document controllers, including delegation and review of routine document control activities.
• Support continuous improvement of document control standards, templates, tools, workflows and organizational efficiencies.
• Oversee the full lifecycle of incoming and outgoing project deliverables using approved document management systems.
• Coordinate with Project Controls and Engineering Management to align document deliverables with project schedules, milestones and earned progress measurement.
• Oversee transmittals, document registers, receipt acknowledgements, audit trails, status reporting, document numbering, metadata and submission requirements.
• Coordinate resolution of incomplete, inaccurate, late or nonconforming document submissions.
• Ensure project compliance with Oklo standards, Project Execution Plans, contractual obligations, quality assurance requirements and applicable regulatory requirements.
• Coordinate document review cycles, including distribution, comment tracking, schedule alignment, closeout and traceability between revisions, approvals and final records.
• Oversee document‑control support for management‑of‑change activities, including tracking, distribution, archival and retention of revised documentation.
• Oversee incorporation and control of current revisions, superseded documents, field markups, redlines, as‑builts and final record documentation.
• Ensure turnover packages and final project records are complete, organized, secure and ready to support commissioning, operations, quality audits and long‑term records retention.
• Identify, communicate and elevate document‑control risks, workflow bottlenecks, confidentiality issues or compliance concerns that may impact project execution.

• Associate’s degree or equivalent education required;
  Bachelor’s degree preferred.
• Five or more years of relevant document‑control, records‑management or project‑support experience, including experience on EPC or capital projects.
• Prior experience…