Inventory Coordinator

The Opportunity:

In this role, you will report to the site services supervisor and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Hourly Rate: $26 - $29

Shift: Monday - Friday, 7 am - 3:30 pm

Location: Santa Clara, CA

• Health and Wellness:
  Medical, Dental, Vision, and Wellness programs (eligible for medical coverage on day
  1)
• Time Off:
  Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc.
• Financial Well Being:
  Spending Accounts:
  Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount
• Added Protection Coverage:
  To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance.
• Recognition:
  Celebrate your peers and earn points to redeem on gifts and products

• Education: High School Diploma or GED required
• Experience: 3+ years of experience in inventory management, material handling, warehouse operations, or supply chain in a laboratory, pharmaceutical, biotech, or regulated environment
• Collaboration Tool: Microsoft Teams experience
• Proficient use of inventory management technology/software
• Experience with barcode scanning, warehouse management systems and handheld data collection devices
• Intermediate proficiency in Microsoft Excel (pivot tables, VLOOKUP, data filtering) and Outlook
• Understanding of FIFO, FEFO, lot tracking and expiration management principles
• Familiarity with cycle counting methodologies, variance investigation and root cause analysis

• Project management or leadership experience preferred
• Experience with Lean Six Sigma tools (5S, value stream mapping, root cause analysis)
• Familiarity with CAPA processes and quality management system requirements

Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support.

In this role you will:

• Conduct and lead cycle counting activities across assigned stockrooms and storage areas
• Investigate inventory discrepancies by tracing transactions, verifying physical locations and identifying root causes
• Analyze patterns in variances to determine whether issues stem from miscounts, misplaced items, data entry errors, or process gaps
• Recommend and implement corrective actions for recurring variance issues, including process adjustments and retraining
• Reconcile system records with physical stock and resolve differences within established timelines
• Prepare variance reports with root cause analysis and corrective action summaries for supervisors and customers
• Support internal and customer-led inventory audits by preparing documentation and escorting auditors

• Manage the storage, handling, inventory control and distribution of consumables, chemicals, solvents and reagents

• Receive, inspect and process complex or high-value shipments including hazardous materials and controlled items
• Verify received goods against purchase orders, packing lists and quality specifications
• Manage receipt of temperature-sensitive shipments including cold chain validation and documentation
• Prioritize distribution of critical materials to ensure laboratory and production operations are not interrupted
• Process urgent and ad hoc material requests, applying judgment to balance competing priorities
• Oversee outbound shipments of hazardous materials ensuring government and carrier compliance

• Enforce chemical storage, handling and labelling compliance per government and site-specific regulations
• Conduct periodic safety inspections of stockrooms, storage areas and material handling equipment
• Lead or support investigation of safety incidents, near-misses and spills related to inventory operations
• Ensure GMP and GLP compliance in material handling, documentation and storage activities where applicable
• Participate in CAPA (Corrective and Preventive Action) activities related to inventory or material management findings
• Maintain training records and verify that all team members have current required certifications
• Serve as a safety resource for across bands Associates, reinforcing proper PPE use and hazard awareness

• Execute complex inventory transactions including transfers, adjustments, reclassifications and write-offs in the ERP system
• Generate and analyze inventory reports including aging, slow-moving stock, expiration and usage trend analyses
• Troubleshoot intermediate system issues and coordinate with IT support for escalated problems
• Configure and maintain…