Payroll Coordinator

Under the supervision of the Director, Payroll Services, in conjunction with the Assistant Superintendent/Vice President, Business Services, the Payroll Coordinator is responsible for all aspects of payroll-related entries and reporting into the Los Angeles County Office of Education, District, and other related institutional/governmental agency computerized payroll systems. Performs a variety of highly skilled and specialized payroll and district retirement plan functions for the District.

Prepares employee historical payroll, employment, and other related statistical data reports. Assures accuracy and conformance with established policies and procedures. Performs other related duties as assigned.

• Organizes, plans and performs payroll activities to assure timely preparation, distribution and legal reporting of a complex payroll system while meeting multiple demanding payroll schedules and timelines.
• Reviews, prepares, processes, audits and balances complete payrolls from print, electronic, and/or other forms of time reporting for all District employees. Enters time worked into the Los Angeles County Office of Education computerized payroll system. Determines appropriate budget account codes, retirement codes, withholding for taxes, Social Security and Medicare status, Unemployment Insurance and payroll deductions.
• Maintains knowledge of, interprets, and ensures compliance with current legislation, Federal, State and Education Code laws, PERS and CalSTRS regulations, collective bargaining agreements, employee contract provisions, and other District policies, procedures, and regulations pertaining to payroll processing.
• Processes and enters employment-related documents for all new and current employees into Los Angeles County Office of Education computerized payroll system. Performs high level analysis in order to maintain an accurate employee database and related District tables, including verifying and updating all personnel related information, employee benefits selections, and voluntary deductions.
• Ensures continuity and compliance with various retirement systems. Researches, interprets, and determines employees’ applicable retirement plan membership. Clarifies related employee information through the coordination and review of Human Resources retirement questionnaire, communication with the Los Angeles County Office of Education, correspondence with other districts, and data obtained from CalSTRS and PERS retirement agencies.
• Interprets and adheres to the multifaceted reporting requirements for the CalSTRS Cash Balance retirement program. Researches, analyzes, reviews, verifies, adjusts, and prepares employee historical payroll and employment statistical data reports for related County and State agencies. Prepares finalized retirement report information for use by Fiscal Services in identifying related account distribution and processing warrant for timely submittal to CalSTRS.
• Coordinates, maintains, and provides reconciled reports to the District’s Third Party Administrator in the processing of employee Tax Sheltered Annuity contracts. Verifies, updates, and sets up related employee deduction records. Applies and processes payments of administrative fees. Develops customized employee reports as requested by Third Party Administrator.
• Maintains timely and accurate implementation of District salary schedules and work calendars in accordance with collective bargaining agreements, employee contract provisions, and other District policies, procedures including the District’s academic calendar to comply with compensation and work day requirements.
• Coordinates with District MIS department in order to record and maintain accurate employee leave accruals and disbursements in the District’s information system. Records and maintains detailed permanent employee records regarding accrual and disbursement of sick, vacation and other paid/unpaid leaves. Processes related reports and payments according to collective bargaining agreements, employee contract provisions, and other District policies, procedures.
• Compiles and processes timely and accurate payroll tax deposits as well as assists…