Accounting Assistant

Position Overview

Mamba Logistics is seeking a detail-oriented and organized Accounting Assistant to support the company’s day-to-day accounting and financial administration. This role will assist with accounts payable, accounts receivable, invoice processing, payment records, reconciliations, data entry, and logistics-related financial documentation.

The ideal candidate is comfortable working with numbers, spreadsheets, accounting software, invoices, and transportation records while maintaining accuracy and confidentiality.

• Assist with daily accounting and bookkeeping activities.
• Enter financial transactions accurately into the accounting system.
• Maintain organized accounting records and supporting documentation.
• Assist with account reconciliations and month-end procedures.
• Prepare routine accounting reports and summaries.
• Support the accounting team with administrative projects.

• Receive and organize vendor, carrier, and supplier invoices.
• Enter invoices into the accounting system.
• Review invoices for completeness and appropriate coding.
• Match invoices with purchase orders, shipment records, or supporting documentation when applicable.
• Track outstanding invoices and follow up on missing documentation.
• Assist with payment processing and vendor account maintenance.

• Assist with customer invoicing and billing.
• Record customer payments accurately.
• Maintain customer account information.
• Monitor outstanding balances and aging reports.
• Assist with researching billing discrepancies.
• Prepare customer statements and supporting documentation when requested.

• Assist with maintaining financial records related to shipments and transportation services.
• Review carrier invoices against approved shipment or delivery documentation.
• Track freight charges, accessorial fees, fuel charges, and other approved transportation expenses.
• Coordinate with logistics personnel to resolve billing discrepancies.
• Maintain accurate records connecting invoices and payments to appropriate shipments or customers.

• Enter invoices, payments, expenses, deposits, and other financial information.
• Assist with bank and credit-card reconciliations.
• Compare accounting records against supporting documentation.
• Research discrepancies and communicate unresolved issues to accounting personnel.
• Maintain accurate spreadsheets and financial databases.

• Assist with collecting and organizing payroll-related information.
• Enter approved employee expenses and reimbursements.
• Maintain supporting documentation for business expenses.
• Assist with reviewing expense records for completeness.
• Coordinate payroll or expense questions with the appropriate accounting or management personnel.

• Maintain accurate vendor and customer profiles.
• Organize W-9s, invoices, payment information, and other financial documents.
• Update records when approved changes occur.
• Maintain confidentiality of customer, vendor, employee, and company financial information.

• Prepare routine accounts-payable and accounts-receivable reports.
• Assist with aging reports and payment tracking.
• Help prepare documentation for month-end and year-end activities.
• Support external accountants, CPAs, or auditors with requested records.
• Maintain organized electronic accounting files.
• Perform other accounting and administrative duties as assigned.

• High school diploma or equivalent.
• 1–2 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or administrative support.
• Strong attention to detail and numerical accuracy.
• Basic understanding of invoices, payments, expenses, and account records.
• Proficiency with Microsoft Excel, Google Sheets, email, and standard office software.
• Ability to learn accounting and logistics-management systems.
• Strong organizational and time-management skills.
• Professional written and verbal communication.
• Ability to handle confidential financial information.

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience with Quick Books or similar accounting software.
• Previous experience in logistics, freight, transportation, trucking, distribution, or supply chain.
• Familiarity with carrier invoices, freight billing, purchase orders, or shipment documentation.
• Experience with accounts payable or accounts receivable.
• Previous remote accounting or…