Project Assistant

Project Assistant

Hourly (Non-Exempt)

Bakersfield, CA

$20.00 to $22.00, depending on experience.

For over 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay, and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is one of the largest federally accredited immigration legal service providers in the state of California.

The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state.

The Project Assistant performs administrative tasks as assigned and ensures smooth communication between all relevant parties. The Project Assistant will assist with planning and documentation as assigned. The Project Assistant’s role is to provide support and create balance in the time and scope of executing projects under the direct supervision of the Program Manager.

• Review key stakeholder inquiries via email and respond in a timely manner.
• Respond to eligible beneficiaries inquiring about current grant programs.
• Work with Research and Data Analysts to run monthly reports and identify issues which may affect monthly/quarterly reporting.
• Follow-up with the Immigration Services Technical Assistance[LO1] team to provide assistance to technical inquires key stakeholders may have.
• Provide key stakeholders with reporting technical assistance, resources, and re-training, as needed.
• Provide administrative support to Program Manager, including: coordination of meeting times, record meeting minutes in periods of short-term coverage due to absence or vacation of Program Manager; assist with the formatting, publishing, recording, or sharing of reports and documents, with key stakeholders, as needed; support Program Manager to meet specific deadlines, etc.
• Other duties as assigned.

• May involve the coordination and supervision of volunteers/interns.

The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas:

• KNOWLEDGE OF: Executive administrative office functions, operations, practices, and procedures. Methods of organizing and collecting data and information. Effective record-keeping techniques. Business letter and report preparation, editing, and proofreading.
• ABILITY TO:
  • Establish and maintain effective working relationships with others of diverse backgrounds, experience, and personalities, and work with diverse sites and conditions in a manner that achieves UFW Foundation goals.
  • Communicate effectively in English and Spanish orally and in writing, and model communication skills using tact, patience, and courtesy to respond to the needs of team members and others.
  • Operate computer, related software, and other office equipment, and flexibly learn new applications and systems as needed.
  • Meet UFW Foundation standards of professional conduct as outlined in Policy.
• Dedication to Mission. A genuine interest in immigrant and farm worker rights.
• Excellent oral and written communication skills
  .
• Excellent problem-solving skills.
• Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy.
• Si Se
  Puede®(It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking.

To perform this job successfully, an individual must be able to perform each…