Operations Assistant

Overview

Closing Date: 2/27/2026

Applicants are encouraged to apply early

About Land Trust Of Santa Cruz County
Founded in 1978, the Land Trust of Santa Cruz County brings diverse communities and organizations together to protect and connect people to the lands that define this special place. We protect and steward farmland, watersheds, wildlife habitat, and land for public access in and around Santa Cruz County to support the environment, economy, and quality of life for future generations of people and wildlife.

We understand the critical role land plays in addressing climate change and calibrate our preservation efforts through this lens. At the same time, we know that land is cherished when people connect to it directly. From that perspective, we partner with groups and individuals to preserve and steward land that people can access, enjoy, and fall in love with. We engage the entire county in our efforts to get bikers, hikers, birders, farmers, ranchers, and everyone who cares about the local environment and our uniquely beautiful vistas to become active stewards of the land.

The Land Trust aspires to be an organization that is representative of the communities we serve. We are looking for people with a passion for nature, land protection, and teamwork. We encourage everyone to apply for our available positions even if they don’t meet all the hiring criteria listed in the job description.

This is a full-time, non-exempt position with excellent benefits and a supportive work environment. The Land Trust offers:

• High-quality health, dental, and vision insurance
• Generous paid time off and holidays
• A green commute stipend to encourage sustainable transportation
• Professional development support
• Annual wellness benefit
• Inclusive and fun staff events
• A dog-friendly office
• And more!

Work hours total 40 per week and are primarily Monday–Friday during standard hours with occasional early, late or weekend work. This is an on-site role based at the Santa Cruz office.

Office, Facilities, and Fleet Support

• Ensure the office remains a functional, organized, and welcoming environment for staff and visitors
• Monitor shared spaces including the kitchen, meeting rooms, call pods, and supply areas; address routine day-to-day needs
• Serve as the first point of contact for office and facilities needs; assist with coordinating minor repairs and vendor work orders
• Track recurring facility services (such as HVAC, landscaping, janitorial service, water delivery) and inspection schedules (fire extinguishers, first aid kits)
• Support tracking of vendor invoices and route documentation to Finance Department for processing
• Assist with monitoring and coordinating fleet vehicle registration, insurance, and maintenance schedules
• Provide basic operational support for minor facility needs at Land Trust-owned housing or properties, as needed

Administrative & Operational Support

• Coordinate incoming and outgoing mail, and operate and maintain the postage meter
• Provide general administrative support including printing, scanning, filing, and shredding
• Restock workplace postings and shared office materials
• Maintain inventories of shared resources and office supplies; coordinate restocking and purchasing as needed
• Assist with maintaining operational documentation and performing simple data entry related to facilities, or vendors

Technology Coordination Support

• Serve as the first point of contact for staff operational and basic technology questions; provide initial support and triage requests to the Operations Manager or IT vendor as appropriate
• Submit, track, and follow up on IT service tickets with external vendors
• Provide basic in-office support for shared equipment such as printers and meeting room technology
• Coordinate simple device logistics including pickup, drop-off, labeling, storage, and shipping
• Maintain accurate inventories of laptops, accessories, and shared technology equipment
• Ensure meeting room technology and shared equipment are organized, charged, and functioning

Meeting, Event & Staff Support

• Prepare meeting rooms, including setup, scheduling support, and post-meeting reset
• Assist with basic beverage, snack, or coffee setup for staff and board meetings
• Pick up catered meals or meeting supplies as needed
• Assemble packets and printed materials for meetings or board gatherings

Onboarding & Offboarding Logistics

• Prepare new hire workstations, including desk setup, accessories, and welcome materials
• Support hardware acquisition and setup for new staff
• Issue, track, and collect access items such as access codes, keys, parking passes, and equipment
• Help maintain workspace readiness for incoming staff and role changes

Other Duties

• Represent the Land Trust professionally at internal gatherings or occasional public-facing activities
• Contribute to a positive, inclusive, and solutions-oriented workplace culture
• Other duties as assigned

• Minimum of one year of experience in an administrative, office…