Bilingual Executive Assistant

The ideal candidate is fluent in both English and Japanese, possesses exceptional organizational skills, and is comfortable supporting senior executives in a dynamic, multicultural environment.

• As the Executive Assistant, you'll serve as the primary administrative partner to the Group Vice President while also providing shared support to other senior leaders within the Flying Mobility organization.
• Provide proactive executive administrative support to the Group Vice President
• Support additional members of the Flying Mobility leadership team, including Vice Presidents, General Managers, and Senior Executive Engineers
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel arrangements
• Organize meetings, conferences, and leadership events
• Prepare meeting materials, presentations, and communications
• Process expense reports and other administrative documentation
• Coordinate across multiple locations and business functions
• Navigate both Japanese and American business etiquette and communication styles
• Serve as a dependable resource to ensure leadership operations run efficiently

• Required:
• Fluent in both English and Japanese (written and verbal)
• Previous Executive Assistant or Administrative Assistant experience
• Experience supporting senior executives is highly preferred
• Understanding of Japanese and American business culture and protocols
• Strong Microsoft Office skills (Excel, Word, PowerPoint, Outlook, Teams)
• Experience with Slack and Zoom
• Outstanding organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and ability to manage multiple priorities

• Experience supporting Japanese expatriates
• Certified Bilingual Secretary (CBS)
• Japanese Secretarial Proficiency Test (Pre-1st Class or above)
• English Proficiency Test (Pre-1st Class or above for Japanese native speakers)
• Japanese Proficiency Test (Pre-1st Class or above for English native speakers)