Sr. Facilities Project Manager Campus

Job Summary

The Senior Project Manager operates independently as a project management professional in the planning, design, construction, and commissioning phases of medium-scale to large-scale non‑capital and capital construction projects. The incumbent helps improve the design and performance of physical infrastructure and building engineering systems. Assigned projects may be new construction or alterations, including work inside buildings, site work, and exterior utilities, and are often complex and impactful.

Project scopes include architectural, structural, civil, mechanical, electrical, and landscape, and typically run from project inception through completion.

The Senior Project Manager oversees the conceptual, design, and construction phases, delivering projects that meet functional design requirements, are reliable, easily maintained, energy efficient, sustainable, have low visual impact, and have a long operating life. Turnover of fully functioning systems to campus operation personnel (Physical Plant Services) is a high priority.

Budgeted Salary: $140,000 - $150,000/year. Salary commensurate with skills, qualifications and experience.

Benefits Level Eligibility: Full benefits.

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week:
  Mon-Fri
• Shift Includes:
  Day

25% – Project Management

• Bids or negotiates construction contracts.
• Reviews and oversees construction activities, including contractor schedule, RFIs, submittals, change order requests, and punch list.
• Specializes in and focuses on monitoring construction milestones and critical path activities.

20% – Design Development

• Hires architectural, engineering, and consultant firms to develop project requirement definitions, design criteria, and prepare layouts and detail drawings.
• Provides leadership, expertise, direction, and oversight of the architects and engineers.
• Prepares and approves cost estimates and functional studies, establishes project schedule and budget, and reviews with clients.
• Establishes milestones and monitors adherence to master plans, budgets, and schedules.
• Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes.
• Ensures plans and specifications conform to all building codes, University, and the Office of the President requirements and regulations.
• Drives a University vehicle with clients and vendors around campus to visit job sites.

10% – Programming

• Oversees the project program, including meeting with clients to help define both project scope and program.

10% – Planning

• Formally establishes project plan, working with other units, departments, and the Office of the President to facilitate the effort and ensure funding transfers.

10% – Conflict Resolution

• Acts as a liaison among project participants and resolves problems or conflicts, including recommending solutions to disputed issues or contractor claims.

10% – Supervision

• Oversees and directs other project managers and analysts.

5% – Closeout

• Ensures project is properly closed out, and Operations and Maintenance Manuals and record drawings are turned over to Physical Plant Services.
• Ensures training is provided for campus stakeholders.

5% – Reporting

• Creates a project schedule and budget in project management software, including systematic reporting and updating of project status as required by the University, regulatory agencies, and the Office of the President.

5% – Organizational Activities

• Performs organizational, departmental, and administrative activities not directly relating to projects, including serving on committees representing the department or PPDO.

• Bachelor's degree in related area and / or equivalent experience / training.
• Advanced working knowledge of building and construction practices, design, construction contract administration, and California Building Codes, including a full understanding of industry standards.
• Ability to administer a construction project through all phases of construction: contract document assembly, budgetary estimating, obtaining approvals, bidding, addendums, contract award,…