Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist is a key member of the day‑to‑day functions related to accounts payable. They are responsible for performing Accounts Payable and related administrative duties related to the efficient maintenance and processing of accounts payable transactions.

• Timely and accurate processing of expense invoices to ensure the company maintains ability to function without account holds, avoids penalty charges, ensures payments are properly approved and authorized via internal controls.
• Heavy processing of freight invoices through a meticulous system of confirming freight charges.
• Code and vouch expense invoices/credit memos after seeking approval and confirming invoices have not been duplicated.
• Respond to inquiries by vendor via email and phone.
• Ability to communicate effectively, not only with vendors, but also other departments within the organization.
• Prioritize invoices according to check run schedule and invoice due dates.
• Assist in bank, state, corporate and other audits.
• Assist with weekly check/ACH runs.

• High school diploma, GED, or equivalent.
• 3-5 years of experience with A/P processing in a fast‑paced industrial or distributor environment.
• Solid interpersonal and communication skills for interacting with vendors, and team members.
• Strong analytical and problem‑solving skills.
• Good planning and organizational skills to balance and prioritize work.
• Attention to detail.
• Resourceful and self‑starter.
• Proactive can‑do/will‑do attitude.
• Proficient in Excel and Word.