Specialist, Accounts Payable

Description Position Summary:

The primary responsibility of this role will be to manage all aspects of the Accounts Payable desk, with an emphasis on efficiency and promptness.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties that will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

• Data entry of vendor trade and freight payables
• Review invoices for accuracy on approval level, coding and amount to be paid
• Verify carrier rates
• Setup new vendors in Great Plains and in Mercury Gate
• Process weekly check runs
• Mail AP vendor checks
• Review and resolve discrepancies on vendor aging/statements
• Assist external and internal vendors with payment questions
• Prepare and mail 1099’s to vendors
• Work closely with Location Managers on their invoices
• Sorting and distributing U.S. mail
• Manage and ensuring corporate credit card are submitted timely and entered into the financial system accurately
• Scan and Attach AP invoices to vendor record
• Maintain and update New Vendor Packet
• Complete special projects within assigned deadlines as appointed by management
• Document and implement SOP’s ensuring that A/P policies and procedures are adhered to
• Performs other duties as assigned and special projects

Monday - Friday, 7:30AM - 4:00PM (overtime required per business needs)

• Possess clear knowledge and understanding of accounting general ledger and account reconcilement
• Strong bottom-line orientation with excellent analytical and negotiating skills, good business instincts, and the confidence and credibility to work well with vendors and other departments
• Possess superior organizational skills
• Outstanding oral and written communication skills
• Intermediate Knowledge of MS Outlook, MS Excel and MS Word
• Possess troubleshooting abilities and be able to grasp new concepts quickly and convey ideas both verbally and in writing
• Results oriented and organized self-starter, with a high energy level
• Detail oriented and able to multi-task in a fast paced environment
• Demonstrate cognitive abilities, work independently with minimal supervision and with appropriate judgment
• High level of professional integrity and honesty
• Team oriented with a continuous improvement outlook; loyal to corporate goals and objectives
• Promote a professional image, and to contribute to a positive working environment
• Hands-on style and ability to work under pressure
• Capable of assimilating new concepts and adapting to change
• Strong customer service skills; able to provide a high level of customer service to our internal and external customers

• High School Diploma, Bachelor’s degree preferred
• Minimum 2 years of Accounting related experience

While performing the duties of this Job, the employee is regularly required to sit, walk and stand to perform work. The employee is required to reach with hands and arms, smell, talk or hear. The employee must be able to lift, push, pull or move up to twenty five (25) pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and ability to adjust focus.

The noise level in the work environment is usually low to moderate. The work environment is an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Company reserves the right to add, modify, change or rescind the work assignments in accordance with business needs, and to make reasonable accommodations so that qualified employees can perform the essential function of the job.