HR​/General Affairs Coordinator -Japanese bilingual

Overview

Wage range: $22-$28/hour

Address:
Santa Fe Springs CA

Title:

General Affairs Coordinator

Department:
Human Resources & General Affairs

Report to: HR & General Affairs Senior Manager

Status:
Non-Exempt

Job Purpose:

General Affairs Coordinator is responsible for areas of asset management, business insurance, safety programs, projects, office management and supports the work of management and other employees for the efficient day-to-day operation.

• Asset Management
• Coordinate all activities related to asset management
• Assist to analyze the asset request for approval of upper management
• Create a system of controls and procedures for assets and monitor them
• Track project costs and compile them and close those accounts once the related project is over
• Maintain accurate records of assets and update the asset database timely
• Create electronic files of each fixed asset and keep in the shared filing system
• Update monthly asset project report and report to HR & General Affairs senior manager
• Prepare quarterly capital spending report for upper management
• Work with other departments to conduct annual internal audit and prepare the reports
• Support management to prepare asset investment report for the parent company

• Business Insurance Administration
• Coordinate all activities related to the business insurance program
• Work with the insurance broker to analyze necessary coverage as the business develops
• Prepare for annual renewal of insurance program
• Responsible for claim management by working closely with the adjusters of insurance companies
• Maintain accurate records of claims and update the loss run database timely
• Process payments of insurance premium
• Maintain certificate of insurance (COI) and request to issue COI to insurance broker
• Provide support for annual audit by insurance companies

• Safety Administration
• Functions as a corporate safety liaison with other locations to coordinate safety activities to ensure that all activities are compliant with state and federal safety regulations
• Work with safety teams to implement training programs for safety procedures and accident prevention
• Ensure necessary safety records are maintained and prepared according to established guidelines
• Attend monthly safety meeting to represent the corporate safety team
• Work with other safety coordinators to administrate the Fleet Safety Program
• Responsible for DMV Employer Pull Notice (EPN) Program and keeps track of EPN records
• Update driver’s license and auto insurance information for drivers and sales representatives
• Function as a safety administrator at the corporate office to provide workplace safety trainings, inspect workplaces to ensure they are up to safety standards
• Support HR to handle workers compensation claim at the corporate office
• Review loss run record of worker’s comp claims and prepare reports timely
• Conduct research, compile data and prepare for consideration and presentation for safety program
• Work with management team to address any safety-related lawsuits

• Project Management
• Develop a detailed project plan to track progress of each project
• Coordinate internal resources and third parties for the flawless execution of projects
• Ensure that all projects are delivered on-time within scope and budget
• Use appropriate verification techniques to manage changes in project scope, schedule and costs
• Create and maintain comprehensive project documentation
• Report and escalate to management as needed

• Office Administration
• Provide secretarial and administrative support to management and other staff
• Conduct research, compile data and prepare for consideration and presentation
• Use computer to prepare and retain reports, memos, and documents
• Create and maintain filing systems and databases
• Back-up electronic files using proper procedures
• Process payments ensuring timeliness and accuracy of information
• Coordinate the maintenance of office equipment and facilities
• Fill out business or government forms
• Handle sensitive information in a confidential manner
• Assist with company events as requested
• Perform other related duties as assigned or directed

• Knowledge of office administration procedures, business insurance, safety and project…