Accounts Payable & Assets

Accounts Payable & Fixed Assets

NM School for the Deaf Business Office - Santa Fe, New Mexico. Open in Google Maps.

Job : 5595619

Final date to receive applications: Posted until filled

Re-Posted: Mar 26, 2026 5:00 AM (UTC)

Starting Date: Immediately

Reports to: Director of Finance

Service Area: Santa Fe, NM

Employment Term: 12-Months, Full Time, Non-Exempt

Salary/Wage Range: $19.70-$31.69/hour. New hires are offered up to mid-point dependent upon qualifications and experience.

Deadline for Application: Open until filled.

Summary

The primary function of this position is to ensure that invoices are properly approved for payment and processed timely as well as implement a system of controls for the Fixed Assets of the New Mexico School for the Deaf. The Accounts Payable responsibilities include verifying accuracy of invoices, per diem requests, and other source documents prior to timely payment; works closely with the Warehouse and Inventory Control Specialist, Accounts Receivable/Purchasing with transactions related to invoices and purchase orders;

manages NMSD Purchasing card programs for all purchases including fuel cards for the NMSD Fleet program.

Additional functions of this position are to plan, coordinate, and implement a system of accounting, and reporting of the School’s fixed assets. The Fixed Asset responsibilities include recording the cost of newly acquired fixed assets, tracking existing fixed assets, recording depreciation, and accounting for the disposition of fixed assets.

Essential to this position is maintaining confidentiality of all employee information and records.

It is anticipated and expected that all functions of this position will be performed in a positive and respectful manner, with a strong focus on advancing the mission and vision of New Mexico School for the Deaf. The duties and competencies listed are comprehensive yet not all inclusive of this position.

Essential Duties and Responsibilities

• Manages vendor profiles for external vendors doing business with NMSD, including receiving W-9s, issuing NTTCs through NMTRD, updating vendor profiles in the accounting software, reconciling vendor payments at calendar year end, and processing 1099s in accordance with federal requirements.
• Develops and implements a system of payment for tangible and intangible items received from external vendors that includes accuracy and timeliness of payments, coordinating with the Warehouse and Inventory Control Specialist to receive and process invoice packets for payment.
• Files all accounts payable records efficiently and makes all records available for internal and external audit as required or requested.
• Responsible for receiving and verifying all NMSD Staff per diem requests for accuracy, including verification of all supporting documentation and ensuring that preapproval of travel is in place, prior to processing for payment to individuals.
• Manages purchase card program(s), including card distribution and receipt reconciliation, including fuel card for NMSD Fleet.
• Has knowledge of the Accounts Receivable/Purchase Order processes and is trained to provide support for Accounts Receivable and Purchase orders when needed.
• Creates and monitors a system of controls, procedures, and forms for the recording of fixed assets.
• Tags items identified as General Fixed Assets and updates electronic inventory system with additions/auth integrations/donations.
• Works in tandem with various NMSD departments to identify items for disposal.
• Coordinates disposal of assets according to State of NM rules and regulations, preparing and presenting the list of assets for disposal to upper Management for final approval.
• Updates electronic system of asset management with additions and deletions.
• Coordinates and conducts the Physical Inventory of assets (minimum one time per year).
• Makes recommendations to Senior Management regarding updates to accounting policies related to fixed assets.
• Works closely with other NMSD Departments to track project costs compared to their budgeted projections.
• Works with external auditors as needed during the annual audit.
• Prepares schedule of "Moveable Chattels" for review by…