Accounts Payable Specialist

Santa Fe ISD - Accounts Payable Specialist

Primary

Purpose:

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

• Oversee the daily accounts payables.
• Maintain accurate records of accounts owed and monitor account balances on an ongoing basis.
• Implement procedures to ensure timely and accurate processing of all accounts payable.
• Review and authorize payment of invoices. Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
• Review department payables for accuracy including travel reports and food service orders.
• Data Entry:
  Input data into accounting system.
• Records and Reports:
  Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
• Assign work to the accounts payable staff and oversee completion.
• Work with administrators, principals, directors, and staff regarding accounts payable issues.
• Compile, maintain, and file all reports, records, and other documents required, including auditable records.
• Receive incoming calls, answer questions, and direct calls to the proper party.
• Follow district safety protocols and emergency procedures.
• Display tolerance necessary for accepting supervision for and criticism of job performance.
• Work in harmony with supervisory, faculty, and peer personnel.
• Use professional information discreetly and judiciously.
• Support and follow administrative and Board policy.
• Represent the school system to the community in a positive, professional way.
• Maintain a sincere, friendly attitude toward patrons.
• Perform other duties as assigned by Chief Financial Officer.

• Education:
  
  High School diploma or GED.
• Knowledge of basic accounting procedures.
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance.
• Ability to communicate effectively.
• Experience:
  
  3 years accounting-related experience at clerical level preferred.

$39,559–$56,627

Employee benefits information is available at

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