Supervisor, Accounting; DMA

Press Control+M to start dragging object

For more

Job Requirements & Classification

Description:

Interviews are anticipated to be conducted within two weeks of closing date.

The Department of Military Affairs (DMA) operates pursuant to Article I, Section 8, of the Constitution of the United States and Article XVIII, Sections 1 and 2, of the Constitution of New Mexico. The department is established and governed by the New Mexico Military Code (Chapter 20 NMSA 1978).

DMA consists of several operating units in the Agency that house both state and federal personnel. The National Guard Bureau and the State have entered into the Master Cooperative Agreement to establish the resources, funds, and conditions for the operation and training of the New Mexico Army and Air National Guard. DMA is responsible for the management, supervision, operation, and application of this agreement to ensure proper administration of the Agreements.

All DMA activity related to administrative functions must comply with outlined program requirements.

The purpose of this position is to assist the Finance Department in all aspects of accounts payable functions for all divisions and programs within DMA. This position ensures timely and accurate payment of all agency obligations while overseeing the full accounts payable workflow, including invoice processing, vendor verification, reconciliation, and disbursement. It maintains strong internal controls to prevent errors, fraud, and mis-allocated expenditures and provides leadership and supervision to AP staff to ensure consistency, efficiency, and compliance.

Reporting directly to the CFO, this role coordinates with procurement, budget, accounts receivable, and DMA program divisions to resolve payment issues, support operational needs, manage vendor relationships, and ensure a high level of customer service within the accounts payable section. The AP Manager supports audit readiness, ensures fiscal year-end deadlines and reporting requirements are met, and identifies opportunities for modernization and process improvement in collaboration with the CFO.

The position ensures the accuracy, completeness, and timeliness of all payments to suppliers and invoices to customers by auditing and approving vouchers funded by federal, state, and other sources and reviewing transactions for compliance with MAPS, GAAP, GASB, and applicable federal regulations. The AP Manager also reviews and approves all journal entries and OPRs prepared by staff.

This position directly supervises and assigns work to three full-time accounts payable staff and provides ongoing training and support to ensure efficient AP operations. It audits and approves vouchers in a timely manner and responds promptly to inquiries from staff, vendors, and agency departments. The role processes warrant cancellations, prior-year payment requests, P-card vouchers, and non-travel reimbursements, and also reviews and approves journal entries and OPRs.

It runs outstanding warrant, accounts payable, and voucher status reports and troubleshoots errors, denials, and complex financial issues to ensure accurate vendor payments. The position maintains and updates AP policies and procedures, tracks AP metrics for reporting to the CFO, and assists with year-end reconciliations and reporting. Additionally, it participates in cross-departmental meetings to align processes, provides recommendations to the CFO on AP issues, and resolves vendor disputes, invoice discrepancies, and payment issues promptly.

New Mexico National Guard;
Department of Military Affairs Executive Management, State Program Employees, and DMA Staff; and the Citizens of New Mexico.

The ideal candidate has strong experience in accounts payable and staff supervision, is proficient with the SHARE financial system or other ERP and accounting software, and is skilled in Microsoft Excel. They understand governmental accounting and Model Accounting Principles. This candidate communicates effectively, delivers excellent customer service, demonstrates attention to detail and strong leadership, and works well both independently and collaboratively.

They are highly organized and able to manage multiple priorities with accuracy and professionalism.

Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and three (3) years directly related work experience in accounting, auditing, budgeting, preparing Comprehensive Annual Financial Reports, and conducting financial audits. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling seven (7) years may substitute for the required education and experience.

Must possess and maintain a valid Driver's License with no limitations or restrictions. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must…