Organizational Support Coordinator

Description

Are you highly organized, detail-oriented, and motivated by meaningful work? The Santa Fe Animal Shelter is looking for a part-time Organizational Support Coordinator to support our donor services, administrative operations, compliance tracking, HR functions, and payroll processing.

This behind-the-scenes role helps keep the organization running smoothly and ensures we provide excellent service to our community and the animals in our care. We are seeking a detail-oriented and reliable Organizational Support Coordinator to join our Human Resources team.

Key Responsibilities:

• Support HR duties such as job postings, onboarding coordination, and maintaining employee files
• Assist the Philanthropy, Finance, HR, and Executive teams with a variety of administrative tasks
• Sort and route daily mail and scan donations into our systems.
• Provide donor support, including answering phone calls, processing donations securely over the phone, and responding to general donor inquiries via email.
• Maintain organized digital and physical donation records
• Track charitable solicitation requirements for out-of-state fundraising and maintain compliance files
• Assist with payroll by collecting timesheets, verifying hours, and preparing information for processing
• Keep records, documentation, and compliance calendars up to date

Requirements

What You Bring:

• Strong organizational skills and a love for structure and systems
• Excellent communication and customer service skills
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Experience in administrative support, HR, Donor services, or payroll processing is a plus
• Comfort working in an animal welfare environment
• Familiarity with Google Workspace, MS365 and general office technology

Work Environment:

• On-site at our Santa Fe shelter campus.
• Collaborative, mission-driven environment focused on accountability, compassion, and making a positive impact in the community.

Why Join Us:

• Work for a cause you believe in, helping animals and the people who love them.
• Supportive and inclusive workplace culture.
• Opportunities for professional growth and skill development.
• Competitive salary and benefits package, including health insurance, paid time off, wellness incentives, and retirement plans.

Job Type: Full-time

Pay: Starting at $22.00 per hour, based on experience

Benefits:

• 401(k) matching
• Dental insurance
• Vision insurance
• Health insurance
• Life insurance
• Paid time off
• Sick time off
• Employee assistance programming
• Retirement plan
• Pet perks and clinic discounts

Schedule:

• Monday to Friday

Work Location: Santa Fe, NM 87507