Administrative Assistant

Position Title:

Administrative Assistant

Division: 1H

Location:

Santa Fe, New Mexico

Hourly rate: $23.29

Position contingent upon award of contract, government acceptance of candidate, and positive adjudication of government investigation.

1 Health Solutions is hiring four Administrative Assistants to support the Santa Fe Indian Health Center (SFIHC) Administration Office, Finance Department, Front Desk, and Greeter functions. This is a professional administrative role in a healthcare environment requiring strong customer service, confidentiality, and attention to detail.

• Provide front desk/greeter and administrative office support, answer phones and direct visitors appropriately
• Draft, format, and route correspondence; track controlled correspondence and maintain filing systems
• Schedule meetings/appointments, reserve conference rooms, and prepare meeting minutes and action items
• Prepare travel requests and assist staff with travel documentation/vouchers
• Perform data entry and maintain databases/spreadsheets; support basic administrative finance tasks (purchasing support, tracking)
• Perform timekeeping duties and support onboarding/orientation coordination
• Assist with fingerprinting and background investigation paperwork routing, as required
• Follow HIPAA/Privacy Act and IHS policies; complete required training (ISSA, compliance training, orientation)

• High School Diploma or GED
• Minimum of two (2) years of administrative or clerical experience in a professional office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Teams).
• Basic financial literacy.
• Experience in supporting leadership-level staff preferred.
• Experience in healthcare or government environments highly desirable.
• Valid driver’s license.

Working Conditions/Working Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Walking, sitting, kneeling, bending and periodic standing required; ability to lift approximately 10-15 pounds (i.e., boxes, equipment). Work in the occupation involves repetitive motions more than 1/3 of the time.

1 Health Solutions is an equal opportunity employer. 1 Health Solutions does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.