Administrative Assistant

Job Title

Job Description

Santa Fe County

Salary: $45,593.60 - $52,395.20 Annually

Location:

Santa Fe, NM

Job Type: Full-Time

Department:
Public Works

Division:
Fleet

Opening Date: 06/23/2026

Closing Date: 7/1/2026 at 5:00 PM Mountain Time (US & Canada)

FLSA:
Non-Exempt

Bargaining Unit: AFSCME 1782

Department Contact Information Tawny Baca  Union Eligibility Position is Union eligible after completion of one (1) year probationary period. Budget Amount $25.19

Schedules appointments; communicates with employees, vendors, and customers; takes and transcribes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail.

• Composes correspondence for approval and signature; copies, scans, transmits, emails, and faxes correspondence and documents.
• Maintains staff and departmental calendars; coordinates meetings between staff and the public; makes travel arrangements for staff and County officials; arranges forums and meetings, reserving meeting space and informing public through media sources.
• Assembles documents, correspondence, reports, and reference material by which administrative decisions may be based; develops and maintains records management system; shreds/disposes of records as approved; records and completes staff time sheets.
• Prepares documents for mailing; receives and distributes mail; receives telephone calls, routes to appropriate staff member and/or takes messages; greets, assists, and provides information to staff and the public; and responds to or forwards emails.
• Generates purchase requisitions; orders office supplies; maintains office equipment maintenance contracts; trains office staff on procurement policies and procedures.
• Accepts documents from customers and reviews for completion; process forms and documents manually and in computer system; and tracks forms and data.
• Collects money, deposits funds, and balances cash drawers.
• Enters data and maintains databases; run reports as required.
• Attends meetings; takes and prepares minutes; drafts contracts and agendas for supervisory approval; assists in editing and designing special project reports; and serves as liaison between assigned division and other County departments.
• Assists with Spanish translation if able.

Knowledge/

Skills:

• Working knowledge of office practices and procedures; of office equipment, including computers; of computer software, including word processing and spreadsheets; of preparation of records, reports, correspondence, and written directives; of English language usage, grammar, spelling, and punctuation; of basic math and accounting principles and practices.
• Basic knowledge of budget and procurement procedures; of governmental organization and structure; of contract implementation; and of laws, regulations and requirements of specialized area.
• Ability to act independently; to make decisions; to analyze and interpret records and reports; to communicate effectively verbally and in writing; to follow verbal and written instructions; and to work as a team member.

• Ability to work on multiple tasks and meet deadlines; to deal effectively and tactfully with the public; to coordinate administrative support services assigned; to coordinate work and schedules with other County departments; to handle confidential information in a trustworthy manner; and to provide administrative direction.

• Skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment.

• Skilled in providing effective customer service.

• High school diploma or equivalent; and
• Four (4) years of experience in a business environment; or
• Any combination of college education, training and experience in public and/or business administration totaling four (4) years.
• Relevant education may be substituted for experience at a rate of 30 semester hours equal to one (1) year experience.

Working Conditions:

Work is performed in an office setting. Work schedule may include overtime hours. While performing the duties of this job, the employee regularly is required to stand, walk, and sit; use hands to finger, handle or…