Purchasing Operations Coordinator
Listed on 2026-07-07
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Bookkeeper/ Accounting Clerk -
Business
Office Administrator/ Coordinator, Business Administration, Bookkeeper/ Accounting Clerk
Job Description
OPERATIONS COORDINATOR
Full-Time | Santa Fe
We are seeking a highly organized, detail-oriented Operations Coordinator to support the daily operations of a growing locally owned business.
This role is ideal for someone who enjoys organization, problem-solving, and making sure important details do not fall through the cracks. We are looking for a person who takes ownership, communicates proactively, and is comfortable asking questions when something doesn't look right.
Responsibilities- Receive, organize, and track vendor invoices
- Review invoices, charges, and supporting documentation with ownership
- Follow up on discrepancies, missing information, billing questions, and special situations
- Coordinate with vendors, customers, and team members
- Track projects, orders, and outstanding items through completion
- Maintain organized records and files
- Assist customers and provide administrative support as needed
- Help improve systems, processes, and organization throughout the business
- Communicate issues promptly and proactively
- Exceptional attention to detail
- Strong organizational skills
- Excellent written and verbal communication
- Professional and customer-friendly demeanor
- Comfortable working with invoices, paperwork, and documentation
- Ability to manage multiple priorities simultaneously
- Strong follow-through and accountability
- Naturally curious and willing to learn
- Operations
- Office administration
- Project coordination
- Purchasing
- Customer service
- Bookkeeping support
- Small business experience
- Full-time position
- Hourly wage based on experience
- Paid sick/personal time
- Opportunity for growth and increased responsibility
Why Work With Us?
We are a locally owned Santa Fe business with a small, collaborative team where every person plays an important role.
This position offers the opportunity to work directly with ownership, help shape systems and processes, and make a meaningful impact on a growing company. Your work will be visible, valued, and important to the success of the business.
We're looking for someone who enjoys organization, problem-solving, and helping things run smoothly. If you take pride in getting the details right, communicating proactively, and being part of a team that values accountability and follow-through, we'd love to hear from you.
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