Senior Administrative Assistant; NMED

Interviews are anticipated to be conducted within two weeks of closing date.

Department Name:
Environmental Protection Division. Program Area:
Air Quality Bureau - Administrative Services Unit.

Looking for a rewarding career and growth opportunity? The New Mexico Environment Department (NMENV) is seeking highly engaged talent to assist us in our mission to protect and restore the environment and foster a healthy and prosperous New Mexico for present and future generations.

As a valued new employee to the NMENV, you will receive five (5) full days of leave in your leave balances right from your start date.

NMED participates in E-Verify and will verify employment eligibility upon hire.

The Senior Administrative Assistant provides critical operational and administrative support to the Air Quality Bureau, ensuring that core programs function efficiently, accurately, and in compliance with regulatory and organizational requirements. This position serves as a central point of coordination for administrative processes that support permitting, reporting, fiscal tracking, and daily bureau operations, enabling technical and professional staff to focus on air quality planning, compliance, and environmental protection efforts.

By maintaining accurate records, managing key data systems, supporting public and internal inquiries, and coordinating logistical and operational needs, this role helps ensure timely service delivery, reliable information management, and consistent organizational workflow.

• Provide administrative and operational support to the Air Quality Bureau by maintaining accurate records, managing data in permitting and tracking systems, and ensuring documentation is complete and accessible.
• Serve as a primary point of contact for the bureau by responding to inquiries, directing calls and visitors, and supporting clear communication with the public and internal staff.
• Support regulatory and planning activities by coordinating legal publications, tracking compliance documentation, and maintaining required records.
• Assist with fiscal and administrative processes by processing mail, tracking permit fees and invoices, and reconciling payments with associated records.

• New Mexicans to protect and restore the environment.
• Occasional contact with external Federal, State and Local regulatory bodies as well as contractors and environmental not for profit organizations.
• Internal staff.

• Demonstrating strong attention to detail and accuracy when entering, reviewing, and maintaining data and records.
• Being highly organized and able to manage multiple administrative processes, track documentation, and meet deadlines in a regulated environment.
• Communicating clearly and professionally when interacting with the public, internal staff, and external partners.
• Being comfortable working with databases, electronic filing systems, and standard office technology.
• Showing initiative and adaptability when supporting office operations, coordinating logistics, and responding to changing priorities.

High School diploma or equivalent and two (2) years work experience in office administration. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.

Must possess and maintain a valid driver's license. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification within six (6) months of date of hire as a condition of continued employment.

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, and reaching may be required.

Chris Chappell  or Email.

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.