Administrative Assistant

Compensation: CS113 Minimum starting rate: $19.13 Final offer will be based on relevant experience, education, and other applicable factors. Compensation Type:
Hourly

Employment Type:

Fixed Term (Fixed Term) FLSA:
Non-Exempt Scheduled Weekly

Hours:

40

Position Summary The Administrative Assistant supports the work of Directors and their academic programs to ensure efficient and effective operations. Coordinates with others to research and provide timely response to program inquiries, adhere to program guidelines, and foster continuous quality improvement. Administrative Assistant may supervise assigned student employees. This is a Fixed-Term position, therefore continuous employment is contingent upon further position funding and/or need.

• Analyzes and revises office data in SFCC database, Workday, Banner, LACES, etc. for assigned program tasks and course offerings.
• Attends required professional development training, engages in process improvements, and enhances overall program effectiveness by actively seeking continuous quality improvement.
• Communicates effectively with others by greeting guests, answering telephone calls, researching inquiries, responding timely to email, coordinating vendor visits for office supplies and equipment repair.
• Prepares drafts of various correspondence documents for internal and external communications to promote program updates and events, ad-hoc reports, and distribution of departmental news.
• Provides administrative assistance for departmental meetings including scheduling, minutes, travel, preparation of presentation and other special project materials.
• Reconciles procurement transactions, maintains file storage, tracks P-card spending, and monitors purchasing progression to completion.
• Assists in tracking of financials and deadlines for funding source reporting.
• Ensures all office equipment is functioning properly, and office supplies are adequately supplied.

• Knowledge of modern office practices, procedures, and college policies.
• Knowledge of computers, office equipment, and job-related software applications, including word processing, spreadsheets, databases, and calendaring systems.
• Knowledge of planning, scheduling, and organizational techniques.
• Skill in decision-making, problem-solving, and prioritizing multiple tasks.
• Skill in maintaining files and records and preparing reports.
• Skill in oral and written communication and interpersonal relations.
• Ability to provide high-quality customer service.
• Ability to organize resources, establish priorities, and manage competing demands.
• Ability to work independently and collaboratively as part of a team.
• Ability to maintain confidentiality and exercise discretion in sensitive situations.

High school diploma or GED

Two (2) years of experience related to the major duties and responsibilities of this position.

• Associate's degree
• Bilingual (English/Spanish)
• Experience working with a relational database, i.e. Banner, LACES, Workday.

Best Consideration Date: 08/07/26

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee occasionally lifts light objects. The work is typically performed in an office. Occasional evening and weekend work required.

Typically 8:00 a.m.

- 5:00 p.m., Monday through Friday. This position will be required to work onsite in Santa Fe, NM.

All offers for employment with Santa Fe Community College (SFCC) are contingent upon a successful completion of a criminal background check. Some positions may require additional educational verification for compliance with accreditation standards.

Applications are disqualified in the first level of review if they do not meet all

Minimum Qualifications listed in this job posting. (Years of experience are calculated based upon numbers of hours worked per week. Example: 2 years of experience working 20 hours per week equals 1 year of experience.) Relevant experience pertains to

Minimum Qualifications ,

Job Summary /Basic Function, and

Preferred Qualifications /Knowledge,

Skills and Abilities

described in this job posting. ASSUMPTIONS ARE NOT MADE at any level of SFCC's Hiring Process if information presented in the application material does not clearly address the

Minimum Qualifications ,

Job Summary /Basic Function, and

Preferred Qualifications , Knowledge,

Skills and Abilities

.

Number of pages of application material will not negatively/positively affect your application, however, LACK OF DETAIL may.

As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a…