Senior Purchasing Coordinator; DOH​/ASD

Posting Details

This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.

$26.57 - $39.86 Hourly
$55,273 - $82,909 Annually
This position is a Pay Band C7

Purchasing Agents buy a vast array of tangible items and services for the NM Department of Health. Purchasing agents procure for the best and the highest quality of goods and services at the lowest possible cost. Purchasing agents consider price, quality, availability, reliability, and technical support when procuring from suppliers and merchandisers. Purchasing agent professionals must have working technical knowledge of the goods or services to be purchased.

The Purchasing Agent shall conduct a comprehensive audit purchase orders/requisitions and the back-up documentation for tangible goods and services, professional services, or other various agreements submitted for sourcing to purchase documents in the SHARE Financial System. The audit shall consist of, but is not limited to, compliance with Department of Health and SHARE policies and procedures;
New Mexico State Procurement Code; federal and state laws and appropriate rules and regulations. The Purchasing Agent shall ensure budget sufficiency and evaluate/ review all supporting documents to support the request for purchases. This service is for the Department of Health statewide. This position will advise agency purchasing agents on policies and procedures related to contracts and purchasing to ensure compliance with rules and regulations.

This position is assigned duties and responsibilities which are complex and varied within the Procurement - Purchasing Section. This position will review all incoming requests for purchases as assigned. This position will create purchase orders and change orders in the SHARE Financial system. Work will be performed under limited supervision or under limited direction with management and leadership. The position must adhere to established quality control measures and performs a full range of purchasing duties involved in the procurement and direct procurement operations within the agency.

This position will also aid in the Purchasing Contracts Section on an as needed basis.

The position will serve Administrative Services Division staff and external staff in the field in their need to procure goods and/or services. The position will also work collaboratively with internal and external agencies who have business with the Department of Health and with vendors who are providing services to the Department of Health.

The ideal candidate will have extensive knowledge of New Mexico State Statutes related to purchasing, the New Mexico State Purchasing Division rules and policies and the Department of Finance and Administration (Manual of Model Accounting Practices (MAPS); have extensive knowledge using software applications that maximize purchasing agent productivity; have extensive experience in the SHARE Financial Accounting System or similar procurement and/or financial management system.

Knowledge, education and experience in public procurement practices and methods including tangible items, Sole Source, Emergency, Request for Proposals, Invitations to Bid, and contracts (professional, general, information technology, leases, provider agreements, MOA's, MOU's and JPA's).

Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.

Must possess and maintain a valid Driver's License.

Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage. Must be able to lift 20 lbs.

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Agency Contact Information:
Vincent Lujan, Vincent.

Lujan.gov, Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.