Proposal Manager (Dept. of Energy Specific) - AI

Proposal Manager

The Proposal Manager leads the planning, coordination, development, and submission of proposal responses for federal, state, and commercial opportunities, with a particular focus on U.S. Department of Energy (DOE) and other civilian agency solicitations. This role manages the end-to-end proposal process, ensuring compliance with solicitation requirements (e.g., DOE RFPs, FOAs, and RFQs), integration of technical and cost inputs, adherence to schedule milestones, and delivery of high-quality, compliant proposal submissions.

Working closely with Business Development, Capture, Pricing, Operations, Contracts, Compliance, and Proposal Support teams, the Proposal Manager facilitates proposal execution from initiation through submission, debrief, and lessons learned. The role requires demonstrated experience navigating DOE-specific proposal requirements, evaluation criteria, compliance matrices, and coordination with national laboratories, prime contractors, and subcontractor partners, as applicable.

The Senior Proposal Manager assumes responsibility for more complex and high-value pursuits, including DOE-funded programs and multi-disciplinary efforts, provides guidance to Proposal Coordinators and peers, and supports continuous improvement of proposal processes, compliance rigor, and overall proposal quality.

The salary range for this position is dependent upon the level:
Proposal Manager - $107,265-$133,545/year

This position comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), and company-paid holidays.

This position will be posted for 5 days or until filled.

This position is available as a Telecommute opportunity.

Essential Duties and Responsibilities (including but not limited to):

• Manages the planning, coordination, development, and submission of proposal responses, including Sources Sought, Requests for Information (RFIs), briefings, and related business development documents.
• Supports and facilitates the GO/NO‑GO decision process by coordinating required inputs, gathering proposal intelligence, assessing schedule, resource, and compliance considerations, and presenting information to Business Development, Capture, Operations, and Proposals leadership to support informed decision‑making.
• Partners with Business Development and Capture teams to support pre‑proposal activities, including intelligence gathering, competitor analysis, and selection panel research, to inform proposal planning and execution.
• Participates in teaming discussions and gap analyses in coordination with Capture and Operations leadership, supporting the evaluation and selection of teaming partners and key subcontractors.
• Facilitates proposal strategy and theme development in partnership with Business Development, Capture, and Operations to support clearly articulated solutions, discriminators, and proposal messaging.
• Ensures approved proposal strategies, themes, and messages are consistently integrated throughout proposal volumes, graphics, and presentations.
• Interfaces with Government Contracting Officials and client representative regarding solicitation questions, amendments, site visits, pre-proposal conferences, submission requirements, debriefs, and related communications, in coordination with Contracts and Business Development leadership.
• Develops and maintains detailed proposal outlines and compliance matrices, ensuring full compliance with solicitation instructions, evaluation criteria, and contractual requirements throughout the proposal lifecycle.
• Coordinates cross‑functional proposal efforts by working closely with Business Development, Capture, Proposal Support, Operations, Contracts, Compliance, and Pricing teams to prepare complete, compliant, and compelling proposals.
• Develops proposal schedules, milestones, and roles and responsibilities; monitor progress against deadlines; and ensures adherence to solicitation requirements, style guidelines, templates, and internal processes.
• Leads proposal kickoff meetings, reviews, and status calls; assigns proposal tasks and deliverables to…