Finance Associate

Established in 1983, the New Mexico Foundation (NMF) supports the diverse people, communities, and nonprofits across the state. As the only statewide community foundation, NMF is recognized nationally for its trust‑based, grassroots approach to philanthropy. Our work enhances quality of life throughout New Mexico by:

• Establishing and managing philanthropic funds to provide grants and support community initiatives in partnership with local and national funders.
• Providing investment management services for donor‑advised funds and agency endowments.
• Sponsoring over 70 small and emerging community organizations as their fiscal agent while they grow into independent entities.

To steward community resources, build partnerships, and create opportunities that transform lives throughout New Mexico.

Reporting to the Finance Manager, the Finance Associate handles routine financial transactions to support the accuracy and efficiency of NMF’s operations. This role focuses on processing accounts payable, receivables, and basic general ledger entries, including those for day‑to‑day internal operations, grantmaking from various funds, and transactions for fiscal sponsor organizations, with a high level of attention to detail and timeliness. The Finance Associate ensures proper coding in Sage Intacct across funds, donor‑advised accounts, and fiscally sponsored projects under supervision.

This position works in close collaboration with the Finance Manager.

This position emphasizes productivity, organization, and collaboration, providing an opportunity for a detail‑oriented individual to grow in a nonprofit finance setting while supporting the organization's broader goals.

• Collect and verify W‑9s and maintain vendor records.
• Code and process invoices, credit card transactions, and recurring payments in Sage Intacct.
• Assist in obtaining approvals and preparing check runs or EFT uploads.
• Organize payment records in line with document retention policies.

• Process incoming contributions and receivables; prepare and post daily deposits.
• Create and reconcile deposit batches in Sage Intacct.
• Collaborate with staff and partners to ensure proper fund allocation.
• Manage physical deposits and ensure compliance.

• Respond to basic inquiries from partners and vendors.
• Support the Finance Manager in internal coordination and process tasks.
• Participate in team meetings and contribute to minor process improvements.
• Participate in identifying and documenting process improvements.

• Minimum of 1 year in accounting, finance, or related administrative roles (nonprofit experience a plus).
• Basic experience with AP/AR and transactional processing required.
• Familiarity with Sage Intacct accounting software is preferred.

• An associate’s degree in accounting, finance, business administration, or a related field is preferred.
• Equivalent work experience may be considered in lieu of formal education.
• Proficiency in Microsoft Excel; familiarity with Sage Intacct or similar software is a plus.
• Basic understanding of financial tracking and attention to detail.
• Strong organizational and time management skills.
• Clear communication and ability to handle large datasets.
• Willingness to learn and work under supervision.
• Ability to work independently and manage multiple priorities.
• Competitive hourly rate, commensurate with experience.
• Flexible scheduling and hybrid work environment.
• Generous benefits package for eligible employees.

• PLEASE submit a PDF copy of your resume and one‑page cover letter or to: (Use the "Apply for this Job" box below).
• Final date to receive applications:
  March 13, 2026 – applications reviewed on a rolling basis.

The New Mexico Foundation is committed to fostering a diverse and inclusive work environment. We welcome applicants of all backgrounds and do not discriminate based on gender, race, color, religion, age, national origin, ancestry, disability, sexual orientation, gender identity, marital status, veteran status, or any other protected category.

Applicants and employees who are or become disabled must be able to perform the essential functions of the position either unaided or with reasonable accommodation. Accommodation is determined on a case‑by‑case basis in accordance with applicable law.

This job description reflects the general scope and responsibilities of the role but is not intended to be a comprehensive list of tasks or duties. NMF reserves the right to revise this job description at any time. Employment with NMF is at‑will.