Grant Administrator

Provides a variety of technical professional and complex administrative duties related to the writing, securing, and coordinating the compliance of various county-grants.

• Monitors grant opportunities to local government for various projects and services development.
• Supports county secured federal and state grants for compliance with grant specifications and conditions, and the reconciling and financial reporting.
• Coordinates efforts in securing outside financial funding and support for program initiatives, various capital improvement and environmental projects.
• Research various avenues for approaching special funding sources interested in stimulating and enhancing the effectiveness of local government activities.
• Coordinates with various County administrators, department heads and possibly contractors to determine grant funding feasibility of projects or initiatives.
• When applicable, to help identify and locate funding avenues and grants to assist department heads in the evaluation of grant feasibility for projects or initiatives.
• Meets with department representatives and contractors, as applicable, to determine scope of work and funding needs for projects.
• Helps prepare and submit grant applications, making sure that applications focus on the conditions, restrictions, and goals of the sponsoring organization.
• Coordinates grant application activities with other interested local entities to secure joint funding.
• Develops and helps maintain master files on grants and paperwork connected to programs funded by grants.
• Coordinates and schedules public hearings and various meetings with grant end‑users, grantors, county commission.
• Discusses available sources of funding with administrative managers.
• Supports county compliance with Procurement Code for all project expenditures.
• Develops periodic reports and reviews of program impact and progress and distributes reports to Finance Director, County Manager, County Commission, affected departments and grantor agencies, as necessary.
• Assists with the creation of financial forms for grants necessary for the day‑to‑day accounting of program expenditures; reviews utilization of funds to assure conformity to grant budget and authorized expenditure areas.
• Works with departments to monitor the creation and maintenance of budget spreadsheets, reimbursement requests and grant disbursements as needed to assure availability of funds; maintains project information as needed to verify and validate draws against grants.
• Participates and assists with strategic management and the long‑term vision for the county.
• May supervise staff and provide instruction and training for employee(s); plan and assign work; evaluate and approve leave request and timesheets; check final work to ensure compliance with established ordinances, policies and procedures.
• May provide project management oversight by tracking expenses, coordinating with contractors, architects, and others with interest in grant administration and compliance.
• May facilitate various meeting processes consistent with the public review and education process.
• May serve as a subject matter expert in relation to grant application content, goals, and objectives.
• Performs other appropriate duties as assigned and which are deemed necessary or desirable by Santa Fe County.

• Extensive knowledge of policy analysis and analytical thinking.
• Ability to plan and prioritize work programs for professional employees; to develop budgets; to interface effectively with public officials, employees and the general public; to organize and present information clearly and concisely in both oral and written form.
• Ability to understand relationships and dependencies between tasks and departments; ability to understand organizational needs and conduct cross‑functional level planning.
• Ability to perform effectively under strict deadlines; to present recommendations clearly and concisely; and to work effectively with public officials, fellow employees and the general public.
• Excellent written and verbal communication skills.
• Ability to accurately prepare reports; to comprehend accounting languages and documents; to present information…