Trial Court Administrative Assistant; U At-, in Santa Fe, NM

Business Unit: 23100

Trial Court Administrative Assistant (U) #, Full-Time, At-Will, in Santa Fe, NM

# of Positions: 1

Opening Date: 02-18-2026
- Close Date: --

Target Pay Range/Rate: $21.950 - $27.437 per hour or $45,656 - $57,069 annually

The First Judicial District Court is recruiting for one full-time, At-Will Trial Court Administrative Assistant position for Division III in Santa Fe, New Mexico. GENERAL STATEMENT OF DUTIES:
Acting under general direction of a Judge ensures the efficient administrative operation of the Judge’s office and serve as liaison and Judge’s representative to other court staff, Judges, other governmental agencies, attorneys, and the public.

• Responsible for managing, e-filing, and researching cases in the case management system and calendaring and scheduling hearings for a judge, including but not limited to motions, scheduling conferences, temporary restraining orders, preliminary and permanent injunctions, and orders to show cause, pre-trial conferences, jury trials, and bench trials.
• Prepares bond and release orders, dockets court orders to process warrants, and checks jail logs.
• Researches, drafts, and prepares documents, orders, agendas, and correspondence for Judge’s review and approval.
• Prepares legal pleadings and drafts correspondence and orders to assist a Judge (i.e. pretrial, temporary restraining, show cause, Rule 1-016 Scheduling Orders, permanent restraining transport, and competency orders name change, warrants and custom orders);
• Conducts bond notices on arraignments and domestic violence hearings.
• Assists pro se litigants, provides legal forms, and procedural information, manages cases, composes legal correspondence, and prepares statistical reports.
• Oversees jury certificates, and trial‑seating charts, and edits jury instructions and questionnaires.
• Prepares referrals to support programs such as mediations, settlement facilitations, the Foreclosure Settlement Programs, guardianship hearing officers, staff attorneys, and other hearing officers.
• Conducts Motor Vehicle Department case research with officers and agencies.
• Screens petitions for domestic violence/civil restraining order cases.
• Coordinates court reporters, monitors, bailiffs, litigants, attorneys, interpreters and security for court proceedings.
• General office duties including: answering phones, responding to emails, filing, calling court clients, assisting court clients with virtual settings, and assisting with identifying data in reports to improve office and court operations.
• Prepares and maintains comprehensive logs of all pending guardianship and conservatorship cases, which requires review and updating on a continual basis.
• Creates yearly jury and bench docket calendars, in advance, for a judge.
• Reviews case event reports and takes action where indicated including drafting correspondence, generating draft orders, and setting status hearings.
• Check jail logs and facilitate inmate appearances in person or by audio/video.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Assists and coordinates with other judge offices to accommodate judges and staff on leave, including assistance in managing and conducting jury trials, bench trials, hearings, and other matters.
• Coordinate with other agencies and departments within the judiciary and court staff to manage cases and case documents, case filings, and case status. Research and correct errors found in the electronic case management system.
• Run, evaluate, and summarize reports in assisting judges, including but not limited to running and verifying reports on pending cases, cases under bankruptcy, and guardianship cases.
• Evaluation and assessment of all proposed‑text emails to a judge email account, including the attachments, to ensure parties and counsel follow proper court rules and protocols.

• Coordinate and conduct pre‑trial meetings with counsel and parties prior to trial to give instruction on technology and any other logistics needed prior to and during trial.
• Tracks and prepares travel or other reimbursement requests.
• Coordinates the timely processing of documents.
• May…