City Manager

General Definition of Work:

Plans, directs, manages and oversees the activities and operations of the City of Santa Fe. Implements policy decisions made by the governing body (Mayor and City Council), facilitates the development and implementation of City goals and objectives and provides complex administrative support to the governing body.

Supervision Received:

The City Manager is appointed by the Mayor with the consent of City Council.

Supervision Exercised:

Supervises the activities and operations of the various departments and manages the operations of the city.

Essential Functions:

* Assume full management and leadership responsibility for all City operations.

* Assess ongoing operational needs and determine the best organizational structure to meet the goals and objectives.

* Makes recommendations to the Mayor and City Council as to appropriate policies, procedures, and changes for a more efficient government.

* Implements policy decisions made by the governing body.

* Directs the development and implementation of the City's goals, objectives, policies and priorities.

* Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures and allocates resources appropriately.

* Approves personnel actions in accordance with City ordinances and regulations.

* Directs and confers with senior staff concerning administrative, operational, and organizational issues.

* Directs and participates in the preparation of studies, reports, contracts, agreements, agendas, correspondence, resolutions, and ordinances.

* Coordinates City activities with other governmental agencies and outside organizations.

* Responds to and resolves difficult and sensitive citizen inquiries and complaints.

* Attends meetings of the governing body and of committees or sends his/her delegate.

* Directs the development, presentation, and administration of the City budget; prepares and oversees funding requests needed for staffing, equipment, materials, services and supplies; monitors revenues and expenditures; and oversees midyear budget adjustments.

* Keeps the Governing Body regularly informed of City operations and activities.

* Ensures that the City's collective bargaining management teams are provided direction as to their authority to negotiate in good faith based on executive sessions held with the governing body prior to the negotiations.

* Stays abreast of new innovations in the field of City management and experience.

* Responds to media inquiries, governing body concerns, and issues and community needs.

* Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to

ensure cost-effective support of programs and policies; assesses financial condition of an organization.

* Develops goals, documents performance, reviews, develops, and/or modifies work plans, methods, and procedures, determines work priorities.

* Provides work instruction, assists employees with difficult and/or unusual assignments, and encourages innovation.

* Resolves problems, mediates conflicts encountered during daily operations, determines appropriate solutions, and promotes teamwork. Encourages regular communication and informs staff of relevant business issues and their impact on the organization.

* Develops work schedules to provide adequate staff coverage and approves leave and timesheets. Assigns and distributes work, reviews work for accuracy and completeness and returns assignments with recommendations for proper completion.

* Provides performance feedback and formally evaluates the work of employees.

* Conducts hiring interviews and selects candidate(s) for job opening(s).

* Provides reward and recognition for proper and efficient performance.

* Assists staff to achieve performance standards and identifies opportunities for continual improvement and development to performance standards.

* Documents causes for disciplinary action, initiates letters of reprimand, and makes formal recommendations for disciplinary action. Responds to formal and informal employee grievances and prepares written responses.

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