Accounting Specialist

JOB TITLE:

Accounting Specialist
DEPARTMENT:
Administration

REPORTS TO:

Finance Director
FLSA:
Non-exempt
GRADE: 19
STARTING RANGE: $24.19 – $32.67 per hour DOQ

Under the direction of the Finance Director, performs professional-level accounting, financial administration, and analytical support for the City of Santa Fe. Responsible for the accurate and timely processing, recording, reconciliation, and reporting of financial transactions for City funds and activities.

The Accounting Specialist performs accounting and analytical assignments involving accounts payable, accounts receivable, purchasing, capital assets, debt and leases, grants, budget support, financial reporting, and audit preparation. The position utilizes the City's enterprise resource planning (ERP) and financial management systems, Microsoft 365 applications, advanced Microsoft Excel functions, electronic workflow and document-management systems, and other financial technologies to improve the accuracy, efficiency, transparency, and internal control of the City's financial operations.

• Performs day-to-day accounting functions for the City's governmental and proprietary funds as assigned, including accounts payable, accounts receivable, purchasing, deposits, disbursements, and general ledger activities.
• Enters, reviews, and maintains purchase orders, invoices, payments, reimbursements, journal entries, and other financial transactions in accordance with City policies and established internal controls.
• Reviews financial transactions for appropriate authorization, documentation, account coding, accuracy, and compliance with applicable purchasing and financial policies.
• Investigates and resolves discrepancies among the City's ERP system, bank records, departmental records, supporting documentation, and other financial information.
• Assists with month-end and year-end closing procedures and ensures transactions are recorded in the appropriate accounting period.
• Maintains accurate and complete electronic accounting records and supporting documentation and prepares accounting schedules and information for management and financial reporting purposes.

• Uses the City's ERP and financial management systems to enter, review, research, reconcile, analyze, and report financial information.
• Demonstrates advanced proficiency with Microsoft Excel and related financial technology, including formulas and functions, lookups, pivot tables, data validation, conditional formatting, charts, data analysis, and development of automated or semi-automated financial workbooks.
• Imports, organizes, compares, validates, summarizes, and analyzes financial information from multiple sources to identify errors, inconsistencies, trends, and unusual transactions.
• Develops and maintains reconciliations, financial schedules, recurring reports, dashboards, analytical tools, and other management resources.
• Identifies opportunities to improve accounting processes through technology, electronic workflows, automation, improved data management, and reduction of unnecessary manual or duplicate processes while maintaining appropriate internal controls.

• Maintains or assists with accounting records and schedules related to City capital assets, debt, leases, and other long-term financial obligations.
• Records transactions and maintains supporting schedules and documentation necessary for financial reporting and audit purposes.
• Assists with capital asset additions, deletions, transfers, disposals, reconciliations, and annual physical inventory.
• Assists the Finance Director with maintaining insurance schedules and supporting documentation for City property and liability coverage.

• Assists the Finance Director with preparation and maintenance of the City's annual budget and related financial schedules.
• Assists with monthly, quarterly, annual, and other financial reports, including the City's Annual Comprehensive Financial Report (ACFR) or other required financial reporting.
• Assists with project and grant accounting and reporting, including tracking expenditures, revenues, reimbursements, and supporting documentation.
• Prepares schedules, researches transactions, maintains supporting documentation, and responds to information requests associated with internal and external audits.
• Identifies significant…