Accounts Payable Specialist

Bonipak (Bonita Packing, Betteravia Farms, Alco Harvesting and Boni-Fresh) is a leader in growing, packing and shipping with many different job opportunities. Please check our Careers page often as we are always updating our Job Opportunities.

________________________________________________________________________________________________________

The Accounts Payable Specialist will review, reconcile, and pay multiple entity bills in a timely fashion. This requires not only understanding the accounting process but also working knowledge of a company’s operations.

The Accounts Payable Specialist sets up new vendors with all the correct documentation, receives vendor invoices and routes them to the appropriate manager for approval. Once vendor invoices have been approved or match to a purchase order, they will voucher in our ERP system and cut bi-weekly check and ACH runs per Vendor’s terms. They monitor discount opportunities to ensure the company receives the discount.

They also run accounts payable reports for month end and year end process.

• Review invoices for accuracy, appropriate approvals, and support documentation prior to payment.
• Perform accurate and timely invoice data entry.
• Process a high volume of purchase orders and related invoices.
• Maintain organized and accurate records for approved and vouchered invoices.
• Obtain required signatures and process checks for distribution.
• Support other departments with research expenses.
• Prepare and review monthly Vendor Aging and Received Invoice Pending reports.
• Assist with annual 1099 preparation, including reviewing vendor information and verifying Federal Tax Identification Numbers.
• Maintain professional and responsive relationships with vendors, including researching and resolving invoice and payment inquiries.
• Research and resolve invoice discrepancies, missing documentation, duplicate invoices, and other payment-related issues.
• Maintain vendor records and ensure supporting documentation is complete and accurate.
• Support Accounts Payable month-end and year-end activities as needed.
• Follow established accounting procedures and internal controls related to invoice processing and payments.
• Assist the Accounting Supervisor and/or Accounting Manager with additional accounting responsibilities and special projects as needed.

• Problem Solving – Identifies and analyses issues, researches discrepancies, and works collaboratively with others to develop effective solutions.
• Interpersonal Skills – Maintains positive and professional working relationships. Approaches conflict constructively, maintains confidentiality, listens respectfully, and remains open to feedback and new ideas.
• Communication – Communicates clearly and professionally with vendors, coworkers, and management. Listen carefully, seek clarification when needed, and responds appropriately to questions and requests.
• Teamwork – Works effectively both independently and as part of a team. Supports coworkers, contributes to a positive work environment, and works collaboratively toward department and company goals.
• Ethics and Integrity – Demonstrates honesty, professionalism, discretion, and integrity when handling company, employee, vendor, and financial information.
• Company Values – Follows established policies and procedures and supports the company’s goals and values. Demonstrates professionalism and leads by example.
• Adaptability – Adjusts effectively to changing priorities, deadlines, processes, and unexpected situations while maintaining accuracy and productivity.
• Attendance…