Operations Support Specialist, Administrative​/Clerical

Job Summary

The Operations Support Specialist will facilitate administrative processes for the creation of requisitions, work orders, statements, and invoice reconciliations around materials, equipment, and services purchases. This position is also responsible for issue resolution and monthly reporting.

At Cal Portland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation t’s why we give you a wide range of benefits to choose from. All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans.

Other benefits include life insurance, disability coverage, employee assistance program, and retirement program. The company also has a variety of voluntary benefits for employees to choose from.

$57,000 - $67,000 DOE

• Create work orders, requisitions and execute purchases per established corporate and contract guidelines
• Expedite orders as necessary, including any problem-solving and escalation where appropriate
• Process all invoices, prepare reconciliations, including vendor statements
• Support miscellaneous administrative activities and needs at the plant level
• Monitor the movement of fuel and raw materials
• Resolve invoice issues with suppliers and implement appropriate root cause corrections
• Understand and utilize SAP reports
• Participate in special assignments as requested by the Director of Purchasing, including established conference calls
• Maintain an accurate, up-to-date record-keeping system of transactions - both electronic and hard copies
• Order materials, components, and equipment from approved vendor lists as required
• Support miscellaneous administrative activities for plants such as payroll input, attendance reports, vacation tracking, inventory discrepancies, preparing reports (incidents/workers compensation)
• Assist Managers with planning on-site events and meetings
• Document management of purchasing related records
• Assist the operations team in trainings and meetings as needed
• Run a mail route weekly to various plants - deliver checks and pick up tickets
• Assist with ad hoc reporting and analysis

High school diploma/GED and/or 3-5 years related work experience

• Previous experience in a purchasing, materials or supply-chain function
• Experience managing a heavy workload and multi-tasking through a diverse list of customer needs
• Ability to work independently and as part of a team
• Excellent customer service, communication, organizational and time management skills
• Dependable and willingness to learn new things
• High degree of accuracy and sense of urgency
• Strong analytical and problem-solving skills
• Flexible and adaptable to rapidly changing priorities
• Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Shifts may vary; overtime work as needed

• Familiar with ERP system – knowledge of SAP a plus
• Construction materials industry experience

Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.