Temp Payroll Clerk I​/II

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Supervisor/Human Resources (print first last name) ____________________________________

Job Title: Payroll Clerk I/II

Department: Finance

Reports To: Controller

FLSA Status: Non-Exempt

Wage Range that the Company Expects to Pay: $26.00 - $28.67 per hour

Summary

Under the general supervision of the Controller or designee, the Payroll Clerk is responsible for processing timely and accurate payroll and maintaining employee time records. The Payroll Clerk understands all aspects of employee compensation and deductions to provide excellent customer service to employees of the company. The Payroll Clerk will assist in various administrative activities to support the Finance and Human Resources departments.

The Payroll Clerk must maintain accuracy, integrity, and utmost confidentiality of employee and company information.

It is the primary purpose of CHCCC to provide the highest quality of total care possible to the patient population it serves. Such a level of quality depends ultimately on the staff's desire and ability to work together, individually, and as a team. The employee is expected to be professional, punctual, maintain regular attendance, cooperative, motivated, and organized at all times.

• Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Prepares and process bi-weekly payroll, reviews and ensure accuracy of approved time-sheets, tracks and deducts all garnishments and other special payroll deductions.
• Maintains employee records, ensures that employee changes are entered correctly and made on a timely basis, reviews changes for proper authorization and adheres with federal/state/local regulations.
• Compiles payroll data such as hours worked, taxes, insurance, to be withheld, and employee identification number from time sheets and other records.
• Reviews wages computed and corrects errors to ensure accuracy of payroll.
• Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
• Records data concerning transfer of employees between departments.
• Distributes labor and all related expenses through journal entries for the purpose of cost accounting.
• Prepares periodic reports of earnings, taxes, and deductions.
• Records and processes federal and state payroll tax deposits.
• Keeps records of leave pay and non-taxable wages.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Assists the Controller with administrating the retirement plans.
• Provides payroll information answering questions and requests.
• Demonstrates adherence to and observes all safety policies and procedures, inclusive of infection control rules and regulations.
• Maintains highest levels of confidentiality, and privileged communications (patient, employee, and corporation).

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience with payroll software preferred.
• I:
  High school diploma/GED required. Associate's degree in business administration and one year of experience and/or training; or equivalent combination of education and experience.
• II:
  Bachelor’s degree in accounting or related field and one or more years of related experience.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to respond effectively to the most sensitive inquires or complaints. Ability to write routine reports and correspondence. Ability to speak effectively before groups of patients or employees of organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to apply sound judgment in…